Executive Business Partner

Anduril Industries•Costa Mesa, CA

7d•$54 - $72

About The Position

ABOUT THE ROLE: The Executive Business Partner will be a high-impact contributor to the SVP, Engineering of Maritime. This role involves managing complex scheduling, optimizing multiple workflows, and requires the ability to drive results in an ambiguous environment. You will partner closely with office leadership, bridging administrative efficiency with high-level operational execution. The ideal candidate has experience working in senior-level government or C-suite offices, possesses a deep understanding of Anduril’s mission and is eager to expand their knowledge within the defense technology sector. WHAT YOU'LL DO: Provide comprehensive executive assistant support to SVP and VP Executives ensuring efficient management of his calendar, including coordinating meetings, events, and travel arrangements. Serves as the primary scheduling liaison for internal and external stakeholders. Monitor and record progress among several strategic projects, communications, and engagements, ensuring alignment with SVP goals and objectives. Proactively identify, prioritize, and resolve potential scheduling or logistical conflicts before they arise. Develop efficient, organized processes that streamline the prioritization of critical objectives, and identify gaps. Coordinate and monitor executive-level meetings by aligning participants, preparing materials, and optimizing logistics for maximum efficiency and productivity. Assist with the execution of special projects, conducting research, and compiling of data. Arrange logistics for high-level internal and external events, including budget tracking, cross-functional coordination, participation management, venue selection, and protocol for VIPs. Cultivate strong relationships within the immediate team and across departments, becoming a trusted partner to leaders by understanding team dynamics, priorities, and stakeholders. Handle confidential communications with discretion and professionalism, demonstrating a deep understanding of company policies and executive perspectives. Collaborate with the executive support team to strategically deconflict and prioritize high-level engagements across multiple calendars. Provide backup support to other administrative assistants as a member of the administrative team. Contribute to team effort by performing related management and administrative tasks as needed, demonstrating flexibility and willingness to jump into a variety of problem-solving efforts.

Requirements

6+ years of relevant experience, preferably within high-tech, faced paced environments
Exceptional executive assistant skills, with the ability to 'think two steps ahead'.
Experience with managing, tracking and prioritizing internal and external correspondence, invitations, and requests.
Expertise in coordinating meetings
Ability to navigate within a fast-paced environment with the understanding of when and how to escalate actions for quick decisions.
Proven external stakeholder relationship management skills.
Detail-oriented with a proactive approach to problem-solving and decision-making.
Experience coordinating and booking domestic and international travel.
Proficient in utilizing functional systems for calendar and work management (Microsoft Office Suite and Slack).
Previous success establishing standard operating procedures within a startup or similar environment.
Strong communication skills, both written and verbal, and the ability to effectively engage with internal and external high-level officials and C-suite executives.
Some domestic travel may be required.
Completed Undergraduate Degree.
Must be a U.S. Person due to required access to U.S. export controlled information or facilities.

Responsibilities

Provide comprehensive executive assistant support to SVP and VP Executives ensuring efficient management of his calendar, including coordinating meetings, events, and travel arrangements.
Serves as the primary scheduling liaison for internal and external stakeholders.
Monitor and record progress among several strategic projects, communications, and engagements, ensuring alignment with SVP goals and objectives.
Proactively identify, prioritize, and resolve potential scheduling or logistical conflicts before they arise.
Develop efficient, organized processes that streamline the prioritization of critical objectives, and identify gaps.
Coordinate and monitor executive-level meetings by aligning participants, preparing materials, and optimizing logistics for maximum efficiency and productivity.
Assist with the execution of special projects, conducting research, and compiling of data.
Arrange logistics for high-level internal and external events, including budget tracking, cross-functional coordination, participation management, venue selection, and protocol for VIPs.
Cultivate strong relationships within the immediate team and across departments, becoming a trusted partner to leaders by understanding team dynamics, priorities, and stakeholders.
Handle confidential communications with discretion and professionalism, demonstrating a deep understanding of company policies and executive perspectives.
Collaborate with the executive support team to strategically deconflict and prioritize high-level engagements across multiple calendars.
Provide backup support to other administrative assistants as a member of the administrative team.
Contribute to team effort by performing related management and administrative tasks as needed, demonstrating flexibility and willingness to jump into a variety of problem-solving efforts.

Benefits

Healthcare Benefits US Roles: Comprehensive medical, dental, and vision plans at little to no cost to you.
UK & AUS Roles: We cover full cost of medical insurance premiums for you and your dependents.
IE Roles: We offer an annual contribution toward your private health insurance for you and your dependents.
Additional Benefits Income Protection : Anduril covers life and disability insurance for all employees.
Generous time off : Highly competitive PTO plans with a holiday hiatus in December.
Caregiver & Wellness Leave is available to care for family members, bond with a new baby, or address your own medical needs.
Family Planning & Parenting Support: Coverage for fertility treatments (e.g., IVF, preservation), adoption, and gestational carriers, along with resources to support you and your partner from planning to parenting.
Mental Health Resources: Access free mental health resources 24/7, including therapy and life coaching.
Additional work-life services, such as legal and financial support, are also available.
Professional Development: Annual reimbursement for professional development
Commuter Benefits: Company-funded commuter benefits based on your region.
Relocation Assistance: Available depending on role eligibility.
Retirement Savings Plan US Roles: Traditional 401(k), Roth, and after-tax (mega backdoor Roth) options.
UK & IE Roles: Pension plan with employer match.
AUS Roles: Superannuation plan.