Executive Associate to the Executive Director

CHELSEA PIERS CONNECTICUT LLC • Stamford, CT

2d • $80,000 - $85,000 • Onsite

About The Position

Chelsea Piers Connecticut is seeking an Executive Associate to work directly with and support the Executive Director. The role combines executive assistance, project management, analysis, and operational coordination. The Executive Associate serves as a trusted extension of the Executive Director, helps manage priorities, represents the Executive Director in meetings when appropriate, drives cross-functional projects, synthesizes business information, and ensures decisions are carried through to action. The position supports a fast-paced business spanning sports, fitness, membership, events, hospitality, and operations, and requires strong judgment, initiative, and the ability to create structure while keeping work moving.

The Executive Associate partners with the Executive Director on priorities and decision-making; participates in meetings and provides concise readouts; owns initiatives from planning through execution; and supports project accountability across the organization. The role also gathers and analyzes information, prepares executive materials and recommendations, coordinates leadership team operations, manages the Executive Director’s calendar and communications, coordinates travel and expense processes, and maintains confidential records. The position includes building systems and using technology, including AI tools, to improve workflows and executive operations.

This is a full-time, on-site position at Chelsea Piers Connecticut in Stamford, Connecticut. Typical hours are Monday through Friday, 9:00 a.m. to 6:00 p.m., with flexibility required based on business needs. The position is exempt from overtime. Starting compensation is $80,000 annually.

Requirements

• At least 4 years of professional experience.
• Exceptional organization, attention to detail, and follow-through.
• Self-directed and resourceful, with comfort operating with limited instruction.
• Ability to move quickly, manage changing priorities, and create structure in an evolving environment.
• Strong project management and analytical skills, with demonstrated ability to drive work through completion.
• Confident, concise communication skills and ability to interact effectively with senior leaders and represent an executive professionally.
• Ability to ask questions, challenge assumptions, and offer recommendations.
• Technology-forward approach, comfort with AI tools, and ability to learn new systems quickly.
• Discretion, strong accountability, comfort with direct feedback, and motivation to get work done.

Nice To Haves

• Experience supporting senior executives or working in consulting, project management, or business operations.

Responsibilities

• Serve as a trusted extension of the Executive Director and develop a strong understanding of priorities, expectations, and decision-making approach.
• Anticipate needs, manage competing demands, distinguish urgent issues from strategic priorities, and determine what can be handled independently versus what requires escalation.
• Protect the Executive Director’s time and attention, and recommend when priorities should shift.
• Attend meetings on behalf of the Executive Director when appropriate, represent priorities, ask questions, make decisions within established parameters, and identify when escalation is needed.
• Prepare concise meeting readouts covering key discussions, decisions, next steps, and matters requiring the Executive Director’s attention.
• Track commitments and outstanding questions, and ensure decisions translate into action with clear ownership and follow-through.
• Own and drive key initiatives from initial concept through execution, creating plans with owners, timelines, milestones, and deliverables.
• Manage cross-functional projects, remove roadblocks, drive decisions, and hold project owners accountable.
• Maintain the Executive Director’s master project tracker and establish project management processes that improve visibility, accountability, and execution.
• Research opportunities, develop initial recommendations, and execute work directly when needed to move initiatives forward.
• Gather, analyze, and synthesize business information to support decision-making; prepare briefings, business summaries, presentations, feasibility analyses, and executive materials.
• Develop an understanding of business metrics and performance drivers, identify trends, gaps, and opportunities, and translate complex issues into decision-ready information with recommended next steps.
• Improve information flow and reporting across the organization.
• Help manage the CPCT Leadership Team operating rhythm, including agendas, meeting materials, decisions, and follow-up.
• Coordinate across departments, maintain visibility into major priorities, and drive alignment and accountability without taking ownership of department operations.
• Communicate, assign, and help execute Executive Director priorities; support cross-functional initiatives and special projects.
• Strategically manage the Executive Director’s calendar, meeting priorities, and scheduling; coordinate meetings and prepare agendas and materials.
• Draft and manage executive correspondence, presentations, talking points, and other communications.
• Coordinate business and personal travel, expense reporting, corporate credit card reconciliation, and other executive administrative responsibilities.
• Maintain confidential information and records with discretion and professionalism.
• Support external relationships, community commitments, and strategic partnerships through preparation, coordination, and timely follow-up.
• Build and maintain systems for organizing projects, documents, priorities, and commitments.
• Identify and implement project management tools, dashboards, and reporting processes; leverage technology, including AI tools, to streamline workflows and improve efficiency.
• Identify opportunities to improve efficiency and establish repeatable processes across the Executive Office.

Benefits

• Complimentary Chelsea Piers membership.
• Discounts on Chelsea Piers programs for the employee and their family.
• Health, dental, and vision insurance.
• FSA account.
• Life insurance and long- and short-term disability insurance, along with other voluntary benefits.
• 401(k) investment plan with matching up to $1,000 per year after one year of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed