Executive Associate II

State of Maryland•Baltimore City, MD

About The Position

The position functions as the executive level assistant to the Medicaid Director (Deputy Secretary for Health Care Financing). The incumbent for this position is a self-starter who is proactive and has experience with technical writing, executive level calendar management and operation based organizational skills.

Requirements

Qualified candidates must possess at least four years of experience performing administrative support to a senior level administrator or executive level staff
At least 2 years of experience with executive level calendar management

Nice To Haves

Experience providing high-level executive administrative support to senior leadership, including managing complex calendars, coordinating meetings, and preparing executive briefing materials.
Strong organizational and prioritization skills with the ability to proactively manage competing demands, resolve scheduling conflicts, and track follow-up actions.
Demonstrated ability to manage confidential and sensitive communications with discretion, sound judgment, and professionalism.
Experience overseeing correspondence workflows and constituent inquiries, including tracking assignments and ensuring timely, high-quality responses.
Familiarity with financial and administrative processes such as purchasing cards, expense reporting, travel coordination, and compliance with state or organizational policies.
Excellent written and verbal communication skills, with the ability to coordinate effectively across executive offices, program leadership, and external stakeholders.
Strong interpersonal skills - ability to interact effectively with internal and external stakeholders.
Proficiency in office software: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, or equivalent tools.
Document management and virtual meeting tools: Adobe Acrobat, Zoom, Teams, or similar.
Ability to gather and analyze information for decision making purposes.
Identifies ways to streamline processes and improve efficiency.