Executive Associate II

Children’s Hospital of Philadelphia • Upper Darby, PA

6d

About The Position

Provides advanced administrative/secretarial support for VP. Coordinate internal and external communications, projects and meetings. Maintain the VPs schedule. Prepares documents/reports. Manages travel. Interfaces with other leaders within CHOP. Comprehends broader implications of workload and its impact on the firm. Proactively balances and sequences activities accordingly and in partnership with leaders. Operates independently with discretion. Improves upon existing processes or procedures.

Requirements

• High School Diploma / GED Required
• At least five (5) years Related Experience Required
• Previous experience supporting Executives Required
• Advanced proficiency in word processing, electronic mail, spreadsheet, database and presentation applications (Microsoft Office) (Required proficiency)
• Excellent phone etiquette and interpersonal/communication skills (Required proficiency)
• Excellent analytic skills (Required proficiency)
• Ability to adapt to progressive increase in responsibility (Required proficiency)
• Ability to handle confidential materials (Required proficiency)
• Ability to handle multiple tasks and to prioritize (Required proficiency)
• Ability to anticipate needs the VP and other professionals in the department and initiate solutions (Required proficiency)
• Ability to negotiate or mediate difficult situations with tact and diplomacy (Required proficiency)
• Ability to work independently and make job-related decisions within authorized limits as well as being part of a support team environment (Required proficiency)
• Ability to function as part of a team to meet the general needs of the organization (Required proficiency)
• Understanding of all key business areas (Required proficiency)
• Provides critical thinking and complex problem solving (Required proficiency)
• Strategic planning and ability to lead projects while working autonomously (Required proficiency)

Nice To Haves

• Bachelor's Degree Preferred

Responsibilities

• Maintain schedules/calendars for the VP. Includes coordination of travel, multiple daily changes and extensive interface with Organizational Leaders and their assistants. Also includes keeping VP from running behind on daily appointments and responsibilities.
• Plan meetings including securing rooms, and occasionally ordering food, etc.
• Create and provide materials as necessary for agenda.
• Provide support in preparing presentations and documents required by Executive and staff.
• Complete expense reports for travel and miscellaneous expenses. Includes maintaining detailed records, interfacing with internal accounting staff, as well as external vendors and performing calculations of monies due to or from the department.
• Perform general administrative support duties for the VP. Includes phones, mail, email and other correspondences, communication with department faculty, Directors, and hospital management, project work and general problem solving.
• Assist VP in overall department management

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees