Executive Assistant (VP Support)

Sentara Health•Virginia Beach, VA

1d•Onsite

About The Position

The Executive Assistant serves as a strategic partner to senior leadership, enabling effective decision‑making and execution by proactively managing priorities, information flow, and operational details. This role optimizes the time and effectiveness of executives through advanced administrative, coordination, and communication support, while exercising discretion and sound judgment in handling sensitive and complex matters. The Executive Assistant acts as a trusted first point of contact and plays an active role in supporting initiatives and projects aligned to executive and departmental goals. This position supports three Vice Presidents.

Requirements

High school diploma required
Five or more years of experience providing executive or senior leadership support, including multi‑leader support preferred
Excellent written and verbal communication skills
Advanced proficiency in Microsoft Office and collaboration tools (e.g., Outlook, Teams, Word, Excel, PowerPoint)

Nice To Haves

associate’s or bachelor’s degree preferred
Corporate HR experience strongly preferred

Responsibilities

Acts with a high degree of autonomy, exercising independent judgment on priorities, sensitive matters, and stakeholder communications
Handles highly confidential and sensitive information with absolute discretion and professionalism
Manages complex, multi‑leader calendars with competing priorities, ensuring alignment with strategic objectives
Protects executive time by triaging requests, redirecting as appropriate, and aligning meetings to leadership priorities
Prepares executives for meetings by developing agendas, briefing materials, decision context, and follow‑up documentation
Ensures meeting effectiveness by documenting decisions, tracking action items, and monitoring completion
Supports priority initiatives and projects by coordinating stakeholders, tracking milestones, and ensuring follow‑through
Navigates complex organizational structures to advance work and resolve issues efficiently
Prepares and edits executive‑level correspondence, reports, presentations, agendas, meeting notes and other materials to ensure clarity, accuracy, and alignment with executive intent
Produces, updates, and provides best‑practice guidance on complex Microsoft Office documents and departmental systems, advising colleagues and contributing to process improvements
Gathers, analyzes, and summarizes data to support reports, presentations, and executive decision‑making
Coordinates logistics for meetings and events, including travel, accommodations, venues, and technology, to ensure seamless execution
Supports adherence to organizational policies, procedures, and applicable regulations, escalating concerns as appropriate
Manages inbound and outbound communications on behalf of executives, addressing inquiries or routing matters based on priority and complexity
Initiates and maintains professional interactions with internal and external stakeholders on behalf of senior leaders
Welcomes visitors and responds accurately and promptly to a wide range of questions and issues
Engages in ongoing professional development to maintain awareness of relevant technology, regulations, and industry best practices

Benefits

Medical, Dental, Vision plans
Adoption, Fertility and Surrogacy Reimbursement up to $10,000
Paid Time Off and Sick Leave
Paid Parental & Family Caregiver Leave
Emergency Backup Care
Long-Term, Short-Term Disability, and Critical Illness plans
Life Insurance
401k/403B with Employer Match
Tuition Assistance – $5,250/year and discounted educational opportunities through Guild Education
Student Debt Pay Down – $10,000
Reimbursement for certifications and free access to complete CEUs and professional development
Pet Insurance
Legal Resources Plan
Colleagues have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met.