Executive Assistant

VTS•New York, NY

3h•$95,000 - $125,000•Onsite

About The Position

As an Executive Assistant, you will serve as a trusted partner to senior executives, ensuring the seamless management of their day-to-day operations and helping maximize their effectiveness. You will be responsible for complex calendar management, travel coordination, communications support, meeting preparation, and a variety of administrative and operational functions. This role requires exceptional organization, attention to detail, discretion, and the ability to anticipate needs in a fast-paced, constantly evolving environment. In addition to supporting executives, you will collaborate closely with the broader people team, provide backup support as needed, and serve as a positive ambassador for our culture and values. To be successful in this role, you are highly organized, proactive, resourceful, and adaptable. You thrive in a dynamic environment, exercise sound judgment, communicate effectively with stakeholders at all levels, and consistently maintain a high degree of professionalism and confidentiality. Please note, this role will be asked to be in our New York office Monday through Friday.

Requirements

Be highly organized and able to manage multiple competing priorities in a fast paced environment
Demonstrate exceptional attention to detail and follow through, ensuring nothing falls through the cracks.
Exercise sound judgment and maintain the highest level of discretion when handling sensitive and confidential information.
Be comfortable serving as a trusted partner to senior executives and understanding how to support their business priorities.
Be proficient with Google Workspace (Gmail, Calendar, Docs, Sheets, and Slides) and other workplace productivity tools.

Responsibilities

Provide administrative support to our Chief Product Officer and Chief Technology Officer
Manage a meeting heavy calendar and stay on top of their changing priorities, acting as a gatekeeper and partner
Support executive communications and correspondence, ensuring timely follow up and coordination as needed.
Prepare executives for meetings by coordinating agendas, gathering materials, and ensuring all relevant information is available in advance.
Track action items, deadlines, and deliverables, proactively following up to ensure completion.
Assist with planning and coordination of company events, team gatherings, offsites, and employee engagement initiatives.
Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, itineraries, and logistics.
Prepare and submit accurate expense reports in a timely manner and maintain supporting documentation.
Facilitate effective cross-functional communication and help remove administrative or operational roadblocks.
Partner with people operations and other departments, as needed for event & office management assistance