Executive Assistant

Reinsurance Group of America•Chesterfield, MO

17d•$57,300 - $81,870•Hybrid

About The Position

Under supervision, performs complex, highly responsible and confidential secretarial and administrative support activities to executive level management. RGA is a purpose-driven organization working to solve today’s challenges through innovation and collaboration. A Fortune 200 Company and listed among its World’s Most Admired Companies, we’re the only global reinsurance company to focus primarily on life- and health-related solutions. Join our multinational team of intelligent, motivated, and collaborative people, and help us make financial protection accessible to all.

Requirements

H.S. Diploma or General Education Degree (GED) GED or equivalent experience Required
7+ Years secretary and administrative experience Required
Advanced Word, Intermediate Excel and PowerPoint skills Required
Basic math skills Required
Ability to maintain a high level of confidentiality Required
Ability to work independently Required
Ability to be flexible when needed, take initiative, and demonstrate accountability. Required
Intermediate oral and written communication skills demonstrating ability to share and impart knowledge. Required
Ability to quickly adapt to new methods, work under tight deadlines and stressful conditions. Required
Ability to set goals, multitask and prioritize workload. Required
Intermediate level of investigative, analytical and problem solving skills Required
Ability to work well within a team environment and participate in department projects Required
Ability to balance detail with departmental goals/objectives Required
Ability to coordinate projects and handle changing priorities. Required

Nice To Haves

Associate’s Degree (AA) Preferred or Bachelor’s Degree in Arts/Sciences (BA/BS) Preferred
Ability to demonstrate a positive and professional image Preferred

Responsibilities

Performs complex secretarial and administrative support duties which include, but not limited to; creating/preparing general to complex correspondence and spreadsheets, preparing varied and complex reports, creating/designing general to complex PowerPoint presentations and presentation materials, scheduling and maintaining complex schedules in Outlook calendar, and overseeing and coordinating internal and external events.
Performs advanced administrative support duties which include, but not limited to; coordinating travel and accommodations and coordinating/ scheduling meetings and conference calls.
Handles executive-level internal and external communications which includes; handling incoming phone calls, returning phone calls, responding to voice-mails, managing incoming e-mails by forwarding and responding to emails as appropriate, and creating and mailing letters and memos on behalf of Executive.
Acts as project manager on assigned projects and provides administrative assistance as needed on other special projects.
Performs department records management duties (electronic and paper), including organizing, retrieval, archiving and storage.
Oversees and performs office management duties.
Performs general administrative support duties which include, but not limited to; opening and distributing mail, preparing outgoing mail, filing and file maintenance, and copying, faxing and scanning.