Executive Assistant - Senior and Vice President Pool

Highmark Health • Pittsburgh, PA

4d • Hybrid

About The Position

This job is part of an executive administrative team and provides administrative support to more than one Vice President and/or Senior Vice President. Incumbents will rely on experience and judgment to complete responsibilities, plan, accomplish goals and meet deadlines, and is required to be a consummate professional with a demonstrated record of enabling executives to carry out their duties with high effectiveness and efficiency. This job will have latitude in work project and requires a highly self-motivated with strong work ethic, diplomacy, political awareness, multi-tasking capabilities and the ability to execute their work by prioritizing tasks in a fast-paced environment. This is a hybrid based role in Pittsburgh, PA - Onsite 3 days a week - T, W, TH.

Requirements

• 5 years in a secretarial, administrative or executive assistant role
• 3 years with Microsoft Office, Outlook, Word, Excel, PowerPoint and Adobe Acrobat
• Excellent typing, word processing and/or typing and proofreading skills as well as a working knowledge of PC word processing, spreadsheet and graphic applications
• Organizational Skills
• Possess the utmost of integrity in the discreet handling of confidential information
• Knowledge of corporate programs, policies, procedures and protocols
• Effective verbal and written communication skills

Nice To Haves

• Associate's Degree OR Bachelor's Degree

Responsibilities

• Communicate effectively both in person and virtually to all levels in the organization.
• Display effective communication skills while interacting and responding, both written and verbally, with internal and external entities on behalf of assigned management.
• Maintain a communication flow by receiving and distributing correspondence via mail services or on-line communication networks.
• Provide secretarial services support to assigned Executives (Vice President and above).
• Maintain a communication flow by receiving and distributing correspondence via mail services or on-line communication networks.
• Scheduling reservations, meeting arrangements, conference rooms and audio/visual equipment as needed.
• Receiving visitors and telephone calls in a courteous and efficient manner and direct inquiries to the appropriate staff based on an overall knowledge of departmental policies and procedures.
• Maintaining hardcopy and on-line correspondence and administrative files.
• Serves as the point of contact for department organization by working with the Executive to schedule and organize team events, coordinate new employee onboarding, and ensure the team has access to necessary supplies.
• Works with IT for technology and system requests as needed.
• Works closely and effectively with the executive to keep him/her well informed of upcoming commitments and responsibilities; following up appropriately.
• Review and prioritize information and inquiries received for the consideration of the Executives, make high-level contacts from both inside and outside the Organization, and address and answer inquiries and solicitations paying constant attention to formal clearance, procedural controls, and organizational sensitivity.
• Other duties as assigned or requested.

Benefits

• Highmark Health is a national, blended health organization that includes one of America’s largest Blue Cross Blue Shield insurers and a growing regional hospital and physician network. Based in Pittsburgh, Pa., Highmark Health’s 35,000 employees serve millions of customers nationwide through the nonprofit organization’s affiliated businesses, which include Highmark Inc., Allegheny Health Network, HM Insurance Group, United Concordia Dental, HM Health Solutions and HM Home & Community Services. Highmark Health’s businesses proudly serve a broad spectrum of health-related needs including health insurance, health care delivery, population health management, dental solutions, reinsurance solutions, and innovative, technology solutions.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED