Executive Assistant

TRICO Companies, LLC • Burlington, WA

18d • $70,000 - $82,600 • Onsite

About The Position

The Executive Assistant (EA) provides high‑level executive, administrative, and operational support to the Chief Executive Officer (CEO) and the Director of Human Resources, ensuring the effective execution of leadership priorities, people initiatives, and organizational operations. This role is critical to maintaining confidentiality, alignment, and forward momentum across Executive, HR, and Safety functions, as well as broader strategic initiatives.

As a trusted partner to executive leadership, the EA manages complex schedules, communications, meetings, and deliverables while anticipating needs and proactively resolving issues. Through professional engagement with internal teams and external partners, the EA supports TRICO’s mission to Build Beyond the Building by strengthening coordination, enhancing communication, and enabling leaders to operate at their highest level.

Requirements

• Exceptional organizational and time‑management abilities with demonstrated success managing multiple priorities and competing deadlines.
• Strong written and verbal communication skills, including the ability to draft professional correspondence, meeting notes, and presentations.
• High degree of discretion, integrity, and professionalism in handling confidential information.
• Proven ability to anticipate needs, identify solutions proactively, and take initiative.
• Strong interpersonal skills with the ability to work collaboratively across all levels of the organization and build effective working relationships.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong digital organization skills, including file management, scheduling tools, and cloud based collaboration platforms.
• Demonstrated ability to remain composed in a fast‑paced environment, managing tasks with accuracy and attention to detail.
• Reliable judgment and decision‑making skills, particularly when navigating sensitive or time‑critical matters.
• Ability to work independently while contributing to a highly collaborative team environment.
• Professional presence and demeanor when interacting with executives, employees, clients, and community partners.
• Flexibility to support occasional after-hours needs connected to executive schedules, events, or time sensitive activities.
• Bachelor’s degree in Business Administration, Human Resources, Communications, or a related field preferred; equivalent experience considered.
• 3–5 years of experience supporting senior executives, managing complex administrative functions, or providing high-level office coordination.
• Experience and proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience in HR administration, recruiting coordination, or employee onboarding preferred.

Nice To Haves

• Experience in construction, engineering, or a related industry is a plus but not required.

Responsibilities

• Manage the CEO’s calendar by scheduling meetings, coordinating travel, anticipating needs, and balancing competing priorities with sound judgment.
• Coordinate Leadership Team and Owners meetings, including preparing agendas, assembling presentation materials, and producing comprehensive meeting packets.
• Attend meetings, take detailed notes, document key decisions, and ensure accurate and timely distribution of minutes, action items, and supporting documentation.
• Manage and track action items, deadlines, and follow‑ups from executive meetings, ensuring timely completion through proactive communication and consistent engagement with accountable stakeholders.
• Maintain strict confidentiality regarding leadership discussions, organizational strategy, personnel matters, and all sensitive information.
• Prepare the CEO for meetings, presentations, annual business meetings, and industry events by developing briefing materials, drafting presentations, creating talking points, and managing supporting documentation.
• Capture detailed notes during business development and strategy discussions; prepare and distribute clear summaries and follow‑up tasks.
• Draft, edit, and format executive‑level communications, presentations, reports, and correspondence on behalf of the CEO.
• Serve as a central liaison between the CEO and internal teams, owners, clients, and external partners to support effective communication and alignment.
• Support proposal coordination, conceptual budget preparation, and preconstruction workflows by tracking deadlines, maintaining schedules, and ensuring deliverables stay on track.
• Prepare thank‑you letters, recognition messages, and outreach communications for employees, clients, and community partners.
• Coordinate special projects, executive initiatives, and ad hoc requests as assigned.
• Provide comprehensive support to the Director of HR across all recruiting and hiring activities, including drafting and posting job openings, screening resumes, coordinating interviews, and preparing interview materials.
• Coordinate onboarding processes by organizing new‑hire documentation, scheduling orientations, and ensuring all administrative setup and system access is completed accurately and on time.
• Assist with benefits administration by supporting open enrollment activities, preparing employee communications, and responding to routine benefit‑related questions.
• Maintain accurate HR and safety documentation, records, and tracking logs in accordance with company policies and regulatory requirements.
• Support safety administration efforts by tracking certifications, maintaining compliance records, and coordinating required training and recertification schedules.
• Provide administrative and logistical support to TRICO’s training programs, including planning, scheduling, communication, and coordination to ensure effective and well‑executed training events.
• Assist with employee engagement initiatives by helping plan and coordinate celebrations, training sessions, recognition programs, and company‑wide events.
• Support compliance efforts by preparing, maintaining, and organizing documentation and reports as directed by HR leadership.
• Provide backup coverage for TRICO’s reception line as needed, ensuring a positive and professional first point of contact.
• Perform additional HR and safety administrative duties as assigned
• Represent TRICO at community, industry, and networking events as needed.
• Assist with planning and coordination of company participation in external events, sponsorships, and outreach initiatives.
• Support community engagement activities aligned with TRICO’s brand and mission.

Benefits

• Competitive Compensation – We offer a pay structure that reflects your skills, experience, and contribution.
• Comprehensive Healthcare – Enjoy free employee medical coverage, plus access to a full healthcare package that includes dental and vision coverage, company-paid life insurance and long-term disability, as well as options for voluntary life insurance, critical illness, and accident coverage.
• Additional Support for Out-of-Pocket Healthcare Costs – We offer annual financial support to help offset medical expenses, with up to $2,000 available depending on your coverage level. Employees who waive medical coverage due to other insurance may also be eligible for up to $2,000 annually.
• 401(k) Retirement Plan – With up to 4% employer matching and immediate vesting to help you plan for your future.
• Sick Pay & Paid Time Off (PTO) – A Sick Pay & PTO plan that ensures you can take time for yourself.
• 9 Paid Holidays – Celebrate and recharge with designated time off for holidays.
• Performance Bonus – Be rewarded for your entrepreneurial spirit, effectiveness, and contributions to success.
• Training and development – We offer in-house training from experts in our industry each month, as well as support for additional professional development to help you thrive in your career.
• Networking Bonus – Receive up to $500 annually to contribute to charitable causes and make a meaningful impact in your community.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees