Executive Assistant

Thomson Reuters • New York, NY

25d • Hybrid

About The Position

We are currently seeking an experienced Executive Assistant to provide operational and administrative support to our Chief Financial Officer. This role will support and interact with senior leadership and other team members and administrative professionals on complex scheduling project management and information requests. This role will provide support, including administration of travel, expenses, meeting logistics and distribution of materials, as well as being responsible for a wide range of administrative support that enhances the efficiency of the Chief Financial Officer and team. The Executive Assistant will be able to manage multiple priorities requiring excellent attention to detail and an ability to proactively anticipate needs. Work can be highly sensitive in nature and therefore strict confidentiality, and good judgment is required. About the Role In this opportunity as an Executive Assistant you will: · Handle a variety of tasks including processing expenses, invoices and outside services costs, coordinating meetings and events, tracking information requests, presentation collation, and other special projects in an accurate and timely manner. · Provide a wide range of administrative support that enhances the efficiency of the Chief Product Officer and business, to include the use of technology systems used within each function (examples include the full Microsoft Office 365 suite, Workday, Travel & Expense) · Identify, research, and resolve complex problems and issues referred by others. Establish strong business relationships with other administrative professionals internally to determine solutions swiftly. Responsible for accurate, timely response to work requests and work not typically directed or checked by others. · Interact with senior management and their administrative support staff on significant matters, anticipating and responding to requests by modifying plans based on priorities. · Compose and prepare reports and correspondence including proofreading for correct spelling, grammar, punctuation, usage, and content. · Maintain calendar via scheduling, vetting and prioritization of various items. Handle and respond to informational inquiries and redirect them to the appropriate team member for resolution. · Prepare domestic and international itineraries and travel arrangements. · Project management of various initiatives. · Support of standing management led meetings and events. · Other projects and duties as assigned including ad-hoc requests. About You You’re a fit for the role of Executive Assistant if you: · Have a college diploma/University degree or equivalent experience. · Have 5+ years of experience providing executive support. · Have advanced computer skills (MS Office, Word, PowerPoint, Excel, Teams, One Note). · Are proficient with billing, travel and expense management systems. · Have experience in working within fast-paced, complex, dynamic, multi-cultural business environments. · Excellent oral and written communication abilities. · Exemplary judgement and discretion, demonstrating the ability to work with a wide range of sensitive and confidential issues. · Have thorough knowledge of general office practices; resourcefulness in gathering data and getting answers to questions. · Are detail orientated with the ability to work efficiently with complex information. · Are a self-starter and proactive with the ability to work with minimal supervision and manage workload effectively with competing demands for resources and time. · Have proven organization skills including ability to shift focus between responsibilities quickly. · Can manage and prioritize multiple tasks in a dynamic work environment including a proven ability to meet aggressive deadlines. · Motivated to learn new skills in a spirit of continuous improvement and personal growth. · Proactive with a ‘can do’ attitude and will jump in to support others as needed.

Requirements

• Have a college diploma/University degree or equivalent experience.
• Have 5+ years of experience providing executive support.
• Have advanced computer skills (MS Office, Word, PowerPoint, Excel, Teams, One Note).
• Are proficient with billing, travel and expense management systems.
• Have experience in working within fast-paced, complex, dynamic, multi-cultural business environments.
• Excellent oral and written communication abilities.
• Exemplary judgement and discretion, demonstrating the ability to work with a wide range of sensitive and confidential issues.
• Have thorough knowledge of general office practices; resourcefulness in gathering data and getting answers to questions.
• Are detail orientated with the ability to work efficiently with complex information.
• Are a self-starter and proactive with the ability to work with minimal supervision and manage workload effectively with competing demands for resources and time.
• Have proven organization skills including ability to shift focus between responsibilities quickly.
• Can manage and prioritize multiple tasks in a dynamic work environment including a proven ability to meet aggressive deadlines.
• Motivated to learn new skills in a spirit of continuous improvement and personal growth.
• Proactive with a ‘can do’ attitude and will jump in to support others as needed.

Responsibilities

• Handle a variety of tasks including processing expenses, invoices and outside services costs, coordinating meetings and events, tracking information requests, presentation collation, and other special projects in an accurate and timely manner.
• Provide a wide range of administrative support that enhances the efficiency of the Chief Product Officer and business, to include the use of technology systems used within each function (examples include the full Microsoft Office 365 suite, Workday, Travel & Expense)
• Identify, research, and resolve complex problems and issues referred by others. Establish strong business relationships with other administrative professionals internally to determine solutions swiftly. Responsible for accurate, timely response to work requests and work not typically directed or checked by others.
• Interact with senior management and their administrative support staff on significant matters, anticipating and responding to requests by modifying plans based on priorities.
• Compose and prepare reports and correspondence including proofreading for correct spelling, grammar, punctuation, usage, and content.
• Maintain calendar via scheduling, vetting and prioritization of various items. Handle and respond to informational inquiries and redirect them to the appropriate team member for resolution.
• Prepare domestic and international itineraries and travel arrangements.
• Project management of various initiatives.
• Support of standing management led meetings and events.
• Other projects and duties as assigned including ad-hoc requests.

Benefits

• Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.
• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.
• Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
• Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
• Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.
• Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
• Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.
• In the United States, Thomson Reuters offers a comprehensive benefits package to our employees. Our benefit package includes market competitive health, dental, vision, disability, and life insurance programs, as well as a competitive 401k plan with company match. In addition, Thomson Reuters offers market leading work life benefits with competitive vacation, sick and safe paid time off, paid holidays (including two company mental health days off), parental leave, sabbatical leave. These benefits meet or exceeds the requirements of paid time off in accordance with any applicable state or municipal laws. Finally, Thomson Reuters offers the following additional benefits: optional hospital, accident and sickness insurance paid 100% by the employee; optional life and AD&D insurance paid 100% by the employee; Flexible Spending and Health Savings Accounts; fitness reimbursement; access to Employee Assistance Program; Group Legal Identity Theft Protection benefit paid 100% by employee; access to 529 Plan; commuter benefits; Adoption & Surrogacy Assistance; Tuition Reimbursement; and access to Employee Stock Purchase Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree