Lead Executive Assistant - Administration - Full time
About The Position
Provides administrative support to the Corporate Leadership Team and performs diversified administrative functions by relieving them of routine matters. Must be able to create a friendly, cooperative impression and positive image of the organization when dealing with employees, visitors, patients/residents, board and medical staff members. Considerable initiative and judgment is involved in assuming responsibility for routine matters, answering inquiries, and relieving the Executive(s) of clerical and minor executive duties. Planning, maintaining and coordinating the Executive(s)'s calendars are essential. Must be self-directed with a high level of accountability and work with minimal or no supervision. Functions as a resource for other executives, employees, physicians and public. Procedures are well standardized, although new situations constantly arise which necessitate occasional independent decisions. Deals discreetly with sensitive, confidential information. Must be able to work in stressful conditions and must manage stress well. Must have excellent time management and organizational skills. Must present a courteous and cooperative manner in dealing with people as well as a professional attitude, attire and demeanor. Must be able to organize meetings, plan agendas, attend meetings and take accurate minutes. Knowledge of organizational policies, procedures and systems. Ability to establish and maintain effective working relationships with management, other employees and the public. Ability to identify problems and recommend solutions. Ability to establish priorities and coordinate work activities. Ability to coordinate and make travel arrangements. Ability to react calmly and effectively in stressful working situations. The ability to anticipate the needs of your superiors before they ask for them is a great asset.
Requirements
- Associate degree in a secretarial or related field or equivalent six years Administrative Assistant work experience is required.
- Must be able to work in stressful conditions and must manage stress well.
- Must have excellent time management and organizational skills.
- Must present a courteous and cooperative manner in dealing with people as well as a professional attitude, attire and demeanor.
- Ability to establish and maintain effective working relationships with management, other employees and the public.
- Ability to identify problems and recommend solutions.
- Ability to establish priorities and coordinate work activities.
- Ability to coordinate and make travel arrangements.
- Ability to react calmly and effectively in stressful working situations.
- The ability to anticipate the needs of your superiors before they ask for them is a great asset.
Responsibilities
- Schedule meetings and making travel arrangements.
- Creating and developing visual presentations.
- Maintaining confidential and non-routine information and acting as project manager for special projects pertaining to executive staff.
- Developing reports, composing, and editing correspondence.
- Effectively interface with all levels of personnel.
- Planning, maintaining and coordinating the Executive(s)'s calendars.
- Organize meetings, plan agendas, attend meetings and take accurate minutes.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
