Executive Assistant, School of Architecture Dean’s Office

UVA Health•Charlottesville, VA

7d•$60,000 - $65,000•Hybrid

About The Position

The School of Architecture at the University of Virginia invites applications for Executive Assistant to support Dean’s office operations. The selected candidate will consistently display professionalism, organization, and collaboration, creating a positive first impression as an individual and as a representative of the University. This position provides high level support in the Dean’s office. At the UVA School of Architecture, our mission is to shape the next generation of innovative leaders, thinkers, designers, and makers who are driven by a shared sense of service as a public university to make the world a better place. The School of Architecture, comprised of four interrelated but distinct disciplines, provides a rich setting for professional education, leading to undergraduate and graduate degrees in Architecture, Architectural History, Landscape Architecture, and Urban and Environmental Planning. For more information about the School of Architecture and its academic programs, please visit our website.

Requirements

Bachelor's Degree or combination of education and related experience in lieu of a degree required.
3+ years of relevant experience required.
Proficiency in use Microsoft Office applications (Word, Outlook, PowerPoint, and Excel) and Virtual platforms or storage (e.g., Office365, Box)
Strong written and verbal communication skills
Ability to exercise discretion and sound judgment when handling confidential and personnel matters

Responsibilities

Manages the daily operations and administrative functions of the Dean's Office. Supports strategic goals and ensures smooth School operations
Ensures efficiency of Dean's Office operations, especially for the Dean, Associate Dean of Finance, Associate Dean of Academics and Chief of Staff
Has good knowledge of administrative procedures. Ability to analyze and present information.
Manages schedule and travel and reimbursements for the Dean
Provides procurement and related administrative support to the Finance Unit
Supports administrative aspects of School processes, coordinating across multiple units
Manages schedules of School-wide meetings
Leads logistics for major events in the Dean’s Office and School
Proficiency in use Microsoft Office applications (Word, Outlook, PowerPoint, and Excel) and Virtual platforms or storage (e.g., Office365, Box)
This position requires a collaborative and adaptable professional with strong written and verbal communication skills who can effectively support leadership while working both independently and as part of a team. The successful candidate will exercise discretion and sound judgment when handling confidential and personnel matters and thrive in a dynamic, fast-paced environment while maintaining professionalism, flexibility, and a high level of service.