Executive Assistant

Virginia Economic Devel Partnership•Richmond, VA

6d•$60,000

About The Position

The Virginia Economic Development Partnership (VEDP) is seeking an Executive Assistant to provide complex, strategic executive-level support to the Real Estate Solutions Division. This position will organize office operations, manage the workflow of division, and have the ability to thrive in a fast-paced, high-demand environment.

Requirements

Strong communication skills (verbal and written)
Strong organizational skills and exceptional attention to detail
Ability to maintain strict confidentiality and professionalism
Exceptional grammar, punctuation, and proofreading skills
Ability to respond in a flexible manner and reprioritize as situations change
Demonstrated experience exercising discretion and independent judgement with respect to matters of significance
Demonstrated ability to manage multiple priorities
Demonstrated ability to adapt to new technology and acquire new skills
2 years’ experience in real estate or construction in an executive environment required
Advanced experience using Microsoft 365, especially SharePoint, Teams and Outlook
Being authorized to work in the U.S. is a precondition of employment.
VEDP uses the E-Verify system and does not provide sponsorship.
A valid Virginia driver’s license is required.
All candidates must apply through our website https://www.vedp.org/careers

Nice To Haves

Knowledge of real estate, public service sector and state and local government is desired
Experience using Salesforce preferred

Responsibilities

Support team programs, events, and special projects, ensuring deadlines and quality standards are met
Plan and document team meetings, agendas, action items, and follow-ups
Assist in preparing agendas and materials for divisional meetings
Manage daily operations, including supplies, vehicle coordination, and IT support for staff
Manage VP calendars, scheduling, and meeting documentation
Draft correspondence, presentations, and reports for VP and executive leadership
Facilitate confidential communication between VPs, stakeholders, and government officials
Provide administrative assistance to VP and division staff, including document preparation and reporting
Coordinate logistics for staff events, travel, registrations, and accommodations
Ensure timely processing of information, correspondence, and action items
Track employee records, vacation schedules, and professional development activities
Managing licenses and subscriptions
Review and process invoices, credit card statements, and expense reports
Support staff with travel and expense reimbursements, ensuring compliance with VEDP policies
Approve payments and ensure compliance with fiscal policies and procedures
Collaborate across departments to analyze data and implement process improvements
Coordinate onboarding for new employees, professional development activities and evaluations, including scheduling, materials preparation, and IT setup