Executive Assistant (Corporate Administrative Support) - Naperville, IL (01)

Five-Star AudioVisual • Naperville, IL

2d • Onsite

About The Position

The Executive Assistant / Corporate Administrative Support position provides high-level administrative and coordination support to the Chief Operating Officer and the broader corporate leadership team. This role is responsible for managing schedules, communications, documentation, and organizational systems that help the corporate office operate efficiently and professionally. The ideal candidate is organized, reliable, detail-oriented, and eager to learn. This role offers meaningful exposure to executive leadership, corporate operations, and cross-department collaboration. This is an on-site corporate role based at Five-Star AudioVisual’s headquarters. The Executive Assistant / Corporate Administrative Support professional works closely with senior leadership and cross-functional corporate teams, supporting daily operations, coordination, and communication across the organization. This role is well suited for a recent graduate or early-career professional looking to gain hands-on experience in a professional corporate setting while building strong administrative and organizational skills.

Requirements

• Recent graduate
• Associate or Bachelor’s degree preferred
• Coursework or degree in Business Administration, Management, Communications, Office Administration, or a related field
• Experience using Microsoft 365 tools including Outlook, Teams, Word, and Excel in an academic or professional setting
• Comfortable working with schedules, spreadsheets, documentation, and administrative tasks
• Strong written and verbal communication skills
• Professional, dependable, organized, and eager to learn

Responsibilities

• Provide day-to-day administrative support to the COO and corporate leadership team
• Manage calendars, meeting scheduling, coordination, and logistics
• Handle incoming phone calls and act as a professional first point of contact for the corporate office
• Prepare spreadsheets, reports, and basic presentations using Microsoft Excel and Microsoft 365 tools
• Assist with internal communications, documentation, and data tracking
• Support company meetings, initiatives, and special projects as assigned
• Serve as a professional liaison between internal teams and external partners
• Maintain organized digital and physical files, shared drives, and corporate systems
• Assist with planning and coordination for annual leadership conferences and corporate events, including scheduling, logistics, documentation, and cross-team communication
• Help maintain structure and consistency across corporate workflows and resources
• Ensure accuracy, professionalism, and confidentiality in all administrative tasks
• Proactively identify ways to improve organization, efficiency, and communication

Benefits

• 401(k) with company matching
• Roth 401(k) with matching
• Medical, dental, and vision insurance
• Health Savings Account (HSA)
• Life insurance
• Paid vacation and sick time
• Company-paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree