Executive Assistant

Private Health Management

5h•$60,000 - $75,000•Remote

About The Position

Private Health Management (PHM) supports people with serious and complex medical conditions, helping them access the best possible medical care. We guide individuals and families to top specialists, advanced diagnostics, and personalized care. Trusted by healthcare providers and businesses, PHM delivers independent, science-backed insights that help clients make informed decisions and navigate care with confidence. PHM is seeking an organized, detail-oriented, and highly dependable Executive Assistant to support senior leadership across executive, commercial, and finance functions. This role is well suited for someone with experience in executive support and business operations who enjoys enabling leaders to operate at their best. In this role, you will manage calendars, coordinate travel and conference logistics, interface with external partners, and provide high-quality administrative and operational support. You will work closely with senior executives and cross-functional partners, gaining exposure to how a mission-driven, high-growth healthcare organization operates.

Requirements

5+ years of professional experience, including 2+ years supporting multiple senior executives in a growing organization
Exceptional attention to detail and responsiveness, especially when time-sensitive matters arise
Strong organizational skills and the ability to manage multiple priorities simultaneously
Comfort working in a modern, tech-forward environment and adapting quickly to new tools and systems
A self-starter mindset with a strong sense of ownership and follow-through
A constructive, upbeat, and service-oriented approach

Responsibilities

Enable executive productivity through proactive calendar management, scheduling, and logistical coordination
Own complex calendar management across multiple time zones, balancing competing priorities with sound judgment
Schedule and prioritize internal and external meetings, proactively resolving conflicts
Coordinate domestic and international travel, with an emphasis on conferences and multi-day events
Ensure seamless planning and execution of meetings, events, and conference logistics
Prepare leaders for meetings with clear agendas, materials, and follow-ups
Support planning and execution of leadership meetings, board meetings, offsites, and company events
Deliver a highly professional experience when interacting with external partners, PHM partners, and Board members
Anticipate needs, identify potential issues, and resolve logistical challenges in a fast-moving, often ambiguous environment