Executive Assistant

County of Wake, NC•Raleigh, NC

3d•$25 - $33•Onsite

About The Position

Wake County's Public Health team is currently seeking a dynamic Executive Assistant with administrative support of senior leadership and customer service experience in a Public Health or Human Services setting that is ready to take their career to the next level! As the Executive Assistant you will have an opportunity to work and report directly to the Wake County Public Health Director. You will also support other members of the Executive Leadership team and manage department wide projects. In your new role your work will be confidential and sensitive in nature, ranging from general office support assignments to administrative duties requiring decision-making, judgement and tact. At the heart of the Wake County Public Health department is a dedicated team of professionals committed to protecting and improving the health of our community. We bring together expertise in communicable disease control, environmental health, health education, school health, clinical services, and population health to deliver responsive and equitable services. With a shared mission of promoting wellness, preventing disease, and ensuring access to essential services, we work collaboratively with partners and residents to build a healthier, more resilient community for all of Wake County.

Requirements

High school diploma or GED
Four years of administrative/office support experience
Equivalent education and experience are accepted
Please include ALL prior work experience on your application and resume.

Nice To Haves

Strong preference: Administrative support and customer service experience in a Public Health or Human Services or related environment
Strong preference: Four years or more administrative support and customer service experience (office management experience a plus)
Bachelors in Business Administration or related degree
Proficiency with Microsoft Outlook
Five years or more for supporting an Executive level type position
Proven record of competence in time management, planning and problem solving
Proficiency with Microsoft Office Suite (skills will be evaluated upon interview)
Experience providing Executive leadership support
Experience in government or health and human services settings
Self-directed, adaptable and attentive to detail
Excellent verbal and written communication skills
Able to provide anticipatory planning, guidance, and problem solving
Initiative, independence, and able to complete projects without detailed instructions
Knowledge of proper spelling, grammar, punctuation, and sentence structure to ensure that written materials are prepared and reviewed are complete, concise, and error-free
Ability to analyze written information to determine importance of correspondence
Ability to use software programs in support of supervisor’s report, presentations, and other types of communication
Ability to maintain confidentiality and exercise discretion in handling information and materials
Ability to be flexible in adapting to changes in priorities, assignments, and other interruptions which may impact pre-established timelines for completing assignments
Ability to utilize office equipment and other relevant technology (software and systems) to meet business needs (e.g. Microsoft Office, internet)

Responsibilities

Create and maintain an organized filing system for electronic and hard copy documents and assist with managing and gathering documentation for accreditation and other required activities
Assist the Public Health Director with problem-solving issues related to administrative, policy/procedure clarifications, vendor selection, technology solutions, and others as assigned. Maintain office supply inventory
Coordinate and maintain calendar invitations and logistics for all Public Health leadership meetings, attend meetings and take minutes as needed
Assure Public Health leadership team follow-through on urgent requests, upcoming deadlines, prepared for upcoming meetings, prompt to meetings
Manage and monitor Public Health Director and other leadership team member's calendar - deconflict meeting times, ensuring information needed to attend meetings is prepared and disseminated
Assure meeting materials are included in calendar items (agendas, email communications, web links, contact information, directions, etc.)
Serves as Public Health Director liaison to internal and external partners
Coordinate with other administrative staff assigned to Public Health
Greet guests and customers, answer questions, appropriately direct inquiries
Plans and organized logistics for meetings and events
Serve as Human Resources liaison working closely with HR Business Partner
Research and analyze data to develop reports. Compiles information from various spreadsheets, information requests and special projects. Manages and tracks information flow. Follows up with information that requires signature, answers, responses and written replies to ensure proper and timely action