Executive Assistant

Specialized Bicycle Components•Morgan Hill, CA

13d•$68,640 - $91,126•Hybrid

About The Position

Specialized is searching for a focused and friendly individual to join our team as an Executive Assistant to our Founder/CEO and offering support to the broader organization. The position is based at our global headquarters in Morgan Hill, CA and reports to the Founder’s Executive Assistant. This role will be based in Morgan Hill, CA and will require a minimum of 4 days per week in the Morgan Hill office & is subject to change based on the Founder’s needs. The Specialized Morgan Hill office is a dog-friendly office. First and foremost, we are riders. We share the core belief that bikes help make the world a better place. From product development and operations to finance and marketing - every role at Specialized contributes to a culture of sustainable, global growth and innovation. We want to increase representation of all races, genders, and body types in the cycling industry and are committed to building a diverse and inclusive workforce where all people thrive. We encourage everyone – especially those from marginalized groups – to apply to our job postings and help us earn the position as the rider’s brand of choice. We are always looking for creative, innovative, and passionate people who are eager to contribute to our mission of pedaling the planet forward.

Requirements

Bachelor’s Degree or equivalent experience
3-5 years of administrative support with a C-level executive is strongly preferred
Proficient with Microsoft Office Suite (Outlook, Word, Excel, Adobe Pro, PowerPoint), Microsoft Teams, Concur, Workday and Artificial Intelligence applications and tools
Extensive experience in booking domestic and international travel
Must have strong organizational skills an independent proactive approach and attention to detail
Passion for bringing teams together and supporting a strong culture
Demonstrable scheduling and prioritization experience is a must
Ability to think outside the box with a sense of urgency
Possess a high degree of trustworthiness, discretion and confidentiality
Available for administrative support on weekends when needed

Responsibilities

Assist with managing the Founder’s global calendar, coordinating time zones in the USA, Asia, Europe, etc.
E-mail triage for the Founder, tracking outstanding action items
Ability to build presentation collateral for team meetings
Create agendas, take and distribute notes, and follow up on action items
Booking domestic and international travel
Concur expense reconciliation and report approvals on behalf of the Founder and advisors
Effective communications with cross-functional teams around the globe
Demonstrate proactive and creative approaches (AI) to problem-solving with strong decision-making capability
Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance
Occasionally provide support to other teams
Take on the role of personal assistant (1/3 of time): bill pay, to some extent – manage his properties, quarterly tax payments, loan payments, personal app management, personal computer updates.
Provide full support to the Founder in the absence of his Executive Assistant

Benefits

PPO, EPO, HMO Kaiser and HDHP competitive Healthcare benefit plans offered (which include coverage for acupuncture and physical therapy)
Dental and Vision plan
Health Savings Account with a company paid HSA Contribution when enrolled in the High Deductible Aetna medical plan with HSA
401(k) Matching up to $5,000 plus company paid retirement plan fees
Profit Sharing Plan
Company paid Basic Life, AD&D, short-term and long-term disability insurance
Employee Assistance program
Sick, Vacation and Paid Holidays
Employee discounts and perk program
Parental Leave
Specialized bike for new baby
Education and events reimbursement