Executive Assistant

Mondi AG•Hinton, AB

1d•Onsite

About The Position

The Executive Assistant provides comprehensive and confidential administrative support to the Managing Director and Management Team. This role plays a critical part in ensuring efficient coordination, clear communication, and smooth day-to-day operations within the Administration function. A high level of professionalism, discretion, and organizational capability is essential.

Requirements

Proven experience in an executive or senior administrative support role
Strong organizational, time-management, and multitasking skills
High proficiency with office technology and digital tools
Excellent written and verbal communication skills
Ability to work independently, exercise sound judgment, and manage competing priorities
Professional, collaborative, and service-oriented approach
High level of discretion and confidentiality
Strong attention to detail and accuracy
Resourceful with strong problem-solving skills
Adaptable and effective in a dynamic environment
Strong relationship-building capability

Responsibilities

Provide proactive administrative support to the Managing Director and Leadership Team
Manage complex calendars, schedules, meetings, and logistics
Coordinate domestic and international travel arrangements, including itineraries and accommodations
Prepare, organize, and distribute correspondence, reports, presentations, and key documents
Draft, edit, and distribute professional communications on behalf of the Managing Director and Management Team
Act as a trusted point of contact for internal and external stakeholders, including Mondi colleagues and community partners
Support internal and external communications as required
Maintain confidential records and handle sensitive information with discretion
Assist with special projects, initiatives, and departmental priorities
Build and maintain effective working relationships across all levels of the organization
Contribute to continuous improvement of administrative processes and systems