Executive Assistant

Skechers • Manhattan Beach, CA

38d

About The Position

The Executive Assistant provides comprehensive, high-level administrative and strategic support to an Executive leading in a multi-billion dollar, global organization. This role demands exceptional organizational ability, sound judgment, and an unwavering commitment to confidentiality. The ideal candidate is proactive, resourceful, and thrives in a fast-paced, dynamic global environment.

Requirements

• Exceptional ability to manage multiple high-priority tasks, competing deadlines, and dynamic priorities simultaneously.
• Outstanding written and oral communication skills with a polished, professional executive presence.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Familiarity with collaboration tools such as Teams and SharePoint.
• Strong analytical thinking and sound judgment; ability to anticipate needs and resolve issues before they escalate.
• Demonstrated ability to handle sensitive, proprietary, and confidential information with the highest level of integrity.
• Exceptional ability to build relationships and communicate effectively across all levels of the organization and with external stakeholders.
• Ability to thrive in ambiguity, adapt quickly to shifting priorities, and remain composed under pressure.
• Meticulous attention to accuracy and quality in all deliverables, communications, and scheduling.
• Experience working in a multicultural, global environment with sensitivity to diverse communication styles and customs.
• Comfortable with emerging digital tools, AI productivity platforms, and enterprise software systems.
• 3-5+ years of experience as an Executive Assistant supporting C-Suite or senior-level executives, preferably within a Fortune 500 or large, publicly traded company.
• Experience in a corporate, global, or publicly traded company environment strongly preferred.
• Demonstrated experience managing complex international travel and working with global teams across multiple time zones.
• Hands-on experience managing executive office budgets and processing corporate expense reporting.

Nice To Haves

• Prior experience supporting executives with board-level interactions, governance processes, or investor relations activities is a strong plus.

Responsibilities

• Manage and coordinate the executive's calendar, including prioritizing meetings, appointments, and commitments across multiple time zones.
• Screen, manage, and respond to phone calls, emails, and correspondence on behalf of the executive with professionalism and urgency.
• Create, edit, and organize high-quality presentations, reports, briefing materials, and documents for executive meetings and events.
• Serve as the primary point of contact between the executive and internal/external stakeholders, including board members, senior leadership, and high-level partners.
• Plan, organize, and prepare materials for board meetings, executive team meetings, and other high-level gatherings, including agendas, minutes, and follow-up action items.
• Arrange complex domestic and international travel itineraries, including transportation, accommodations, visas, and all necessary documentation.
• Handle highly sensitive and confidential information with the utmost discretion and professionalism at all times.
• Lead and oversee special projects and strategic initiatives as assigned, ensuring timely and high-quality delivery.
• Ensure the executive's office operates smoothly, efficiently, and in a manner consistent with the executive's standards and preferences.
• Process expense reports, track budgets, and manage financial activities.
• Utilize technologies to maximize executive productivity and communication.
• Navigate and respect diverse cultural norms and business etiquette when engaging with global stakeholders and international partners.

Benefits

• Equal employment opportunities for all employees and applicants for employment without regard race, color, religion, gender, gender identification and expression, national origin, marital status, age, disability, genetic information, military status, sexual orientation, or any other protected characteristic established by local, state or federal law.
• Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified for the job position, to perform the essential functions.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed