Executive Assistant

Avantus • San Diego, CA

28d • Onsite

About The Position

We are seeking an experienced Executive Assistant to provide exceptional support to our senior-level executives. This role is essential to the efficiency of our business, requiring a proactive and highly organized individual who thrives in a fast-paced, dynamic environment. The Executive Assistant will manage complex schedules, handle a wide range of administrative tasks, and perform notary public duties, such as witnessing document signings.
The ideal candidate is a natural problem-solver with a positive, proactive attitude and a keen ability to prioritize and multitask. This position is well-suited for someone who values organization, works effectively under pressure, and takes pride in contributing to the success of both the executives they support and the overall organization.

Requirements

• 5+ years of experience as an Executive Assistant.
• Current Notary Public license issued by the Notary Commission of the State of California.
• Excellent MS Office knowledge.
• Extremely detail-oriented, outstanding organizational and time management skills.
• Excellent verbal and written communication skills.
• Self-motivated, proactive, and forward-thinking.
• Diplomatic and tactful.
• Maintain a positive attitude and willingness to work with all team members.
• Willingness to go above and beyond to consistently produce excellent quality of work.
• Must be able to effectively communicate with all levels of internal and external contacts.
• Ability to work independently and multitask in a fast-paced team environment.
• Discrete concerning confidential or sensitive information.

Responsibilities

• Provide administrative support to senior executives, including our Executive Vice President, Finance, and/or one other senior executive.
• Calendar management and scheduling, accounting for day-to-day meetings, calls, and movements.
• Make travel and accommodation arrangements.
• Track, prepare, and submit expenses on a monthly basis for reimbursement.
• Format information for internal and external communication – this may include emails, presentations, or reports.
• Take minutes during meetings.
• Provide backup support to other Executive Assistants.
• Perform Notary Public duties as required.
• Work with other team members to plan meetings and Company events.
• Assist with special projects as needed.

Benefits

• Avantus offers competitive compensation with an excellent benefits package, including 401(k) matching; comprehensive medical and dental plan options; and flexible PTO.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees