Executive Assistant

Plumbing Solutions LLC•Lexington, SC

3d•Remote

About The Position

Plumbing Solutions LLC is looking for a highly organized, dependable, and discreet Executive Assistant to work directly with the owner of our growing businesses. The owner oversees two South Carolina-based companies — a residential plumbing contractor operating across multiple markets and a luxury bath showroom. With a busy schedule, a constant flow of calls, texts, emails, appointments, deadlines, and projects, we are looking for someone who can bring organization, follow-through, and calm to the day-to-day. This is more than a calendar-management position. We are looking for someone who can take ownership, think ahead and protect the owner's time. The goal isn't simply to keep up with messages. The goal is to make sure the right things get handled, the important things don't get missed, and the owner can stay focused on the things that only he can do. This position works directly for the owner and is intentionally separate from the company's day-to-day organizational structure. You won't be expected to sit in company meetings, manage employees, or become involved in office politics. Your job is to support the owner. You'll have clear guidelines for what you can handle yourself, what should be brought to his attention, and what should be routed to the appropriate person. That means you won't have to constantly wonder, "Does he want me to handle this or bother him about it?" The systems and expectations will be clearly defined. This is a dedicated single-principal position, meaning your primary responsibility will be supporting one owner rather than working for multiple clients or through an agency. This position involves access to sensitive business and personal information. We are looking for someone who understands that trust is earned through consistency, discretion, and good judgment. You should be comfortable handling confidential information without sharing details unnecessarily — including during the interview process. A confidentiality agreement will be required as part of employment.

Requirements

3+ years supporting an owner or senior executive with demonstrated communication-triage ownership, not calendar-only support
Evidence of using AI tools to run real workflows, with examples and results
Proficiency in Google Workspace and at least one of Notion or Smartsheet
Verifiable references on confidentiality and follow-through
Judgment at the edges of rules: applies the matrix to messy real inputs and logs the call
AI fluency at the workflow level: prompting, structured data, automation, not tool name-dropping
Documentation as default behavior: builds the Playbook without being told
High discretion, low drama, comfortable being invisible
Remote self-management: produces daily visible output without supervision

Nice To Haves

Experience with Google Workspace, Notion, Smartsheet, Zapier, Make, n8n, or similar tools is a plus.
Most importantly, we want someone who can demonstrate that they have used technology to solve real problems — not simply someone who can list software on a resume.

Responsibilities

Managing and organizing incoming email, phone calls, texts, and other communications
Determining what needs the owner's attention and what can be handled or routed without interrupting him
Managing the calendar, appointments, travel, reservations, and commitments
Tracking deadlines and following up until things are actually completed
Preparing a concise daily summary of items that require the owner's attention
Making approved purchases and coordinating returns, renewals, and other administrative tasks
Coordinating with vendors and outsourced service providers
Handling personal and household logistics when requested
Organizing information and records using Google Workspace, Notion, Smartsheet, and other tools
Researching questions and providing concise, decision-ready information
Helping manage projects from start to finish
Creating simple procedures and documentation as you learn recurring responsibilities
Using AI and technology to make recurring work more efficient