Executive Assistant

Catalent•Tampa, FL

12d•Onsite

About The Position

We have an opportunity for an Executive Assistant to join our team and provide proactive administrative support to senior executives. In this role, you will manage complex calendars, coordinate travel, and prepare executive-level materials. You will also support meetings and act as a key liaison across leadership teams. This position requires strong organizational skills and the ability to adapt to changing priorities.

Requirements

High school diploma or equivalent required
Minimum of three years’ experience supporting senior leaders in an executive assistant role
Willingness to work extended hours or overtime as business needs
Reliable transportation
Individual may be required to sit, stand, walk regularly and occasionally lift 0-15 pounds

Nice To Haves

College degree
Experience in a corporate or highly regulated environment (pharmaceutical or life sciences experience)

Responsibilities

Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations
Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes
Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals
Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials
Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions
Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities
Process and reconcile travel and expense reports using Concur
5% annual travel expectations
Other duties as assigned