Executive Assistant
About The Position
StandWithUs is seeking an Executive Assistant to support the Northeast Regional Director in New York. This role involves performing complex and confidential administrative and clerical support duties to advance the organization's mission of engaging campuses, communities, and supporters in Israel education and combating antisemitism. The Executive Assistant will serve as a key point of contact for internal and external stakeholders, including donors, volunteers, and staff, and will require a strong understanding of the organization's policies and procedures. Responsibilities include executive office management, project management, event coordination, and relationship-building in a fast-paced, high-profile environment.
Requirements
- 2+ years of related experience with proven office administration and customer service skills required.
- Experience managing multiple projects and deadlines simultaneously.
- Strong working knowledge of office processes, business policy development, and related computer software and electronic communication tools.
- Proficiency in Microsoft Office and Google applications; quick learner with donor database systems.
- Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.
- Excellent verbal and written communication skills.
- Detail-oriented, self-motivated, organized, and reliable team player; proactive with a strong work ethic and the ability to multitask effectively.
- Must have American citizenship or a valid work visa; StandWithUs cannot sponsor work visas.
Nice To Haves
- College degree preferred, or equivalent combination of education and office experience.
- Extensive knowledge of the pro-Israel and Jewish community is a plus.
Responsibilities
- Manage a wide range of complex office administration and support functions for the Regional Director.
- Administer departmental office systems and procedures.
- Review, assess, route, and answer correspondence, and monitor follow-up action steps; gather and analyze information for administrative reporting.
- Compose and edit letters, memoranda, reports, marketing collateral, and presentations; prepare copy for publication or grant proposal and report submissions.
- Manage complex calendars and coordinate meetings, appointments, and travel arrangements.
- Support event coordination, including conferences and local events.
- Purchase and maintain office supply inventory.
- Conduct research and summarize findings.
- Create and maintain office databases.
- Answer and route phone calls, mail, and email messages, and disseminate information as needed.
- Assist with chapter communication and coordination.
- Contribute to unit efforts by taking on related duties as needed.
Benefits
- Full health, dental, and vision insurance
- Vacation and sick leave
- Paid U.S. national holidays and Jewish religious holidays
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
