Executive Assistant | Great West

The Canada Life Assurance Company•Toronto, ON

2d•CA$59,800 - CA$99,700•Hybrid

About The Position

We’re seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leaders within our Great West Finance function. This role is central to enabling a high-performing team—ensuring seamless operations, strengthening organization across complex deliverables, and supporting senior leadership in managing priorities, deadlines, and key deliverables. This is an opportunity for a strong business partner who thrives in a fast-paced, deadline-driven environment and brings a forward-thinking, solutions-oriented mindset to executive support.

Requirements

5+ years supporting senior leaders, preferably in finance or accounting
Exceptional organizational skills and attention to detail
Ability to manage multiple priorities in a fast-paced environment
Advanced Microsoft Office skills (Outlook, PowerPoint, Excel, Word)
Effective communication skills and confidence working with senior stakeholders
High level of discretion, professionalism, and judgment
Proactive, solutions-focused approach with the ability to anticipate needs
Strong relationship-building and collaboration skills
Ability to bring structure and clarity to complex, high-volume workloads
Curiosity and willingness to experiment with emerging AI technologies and agentic workflows to improve team effectiveness

Nice To Haves

Experience supporting large-scale transformation programmes, PMOs, or strategic initiatives is an asset

Responsibilities

Provide day-to-day support to senior leaders, including calendar management, meeting coordination, and prioritization of competing demands
Act as a key point of coordination for internal stakeholders, ensuring a seamless and professional experience
Support the planning and logistics of workshops and meetings, including distribution of senior leadership materials
Coordinate travel arrangements, expense management, including general office operations
Support the team in managing workflow across multiple deadlines and deliverables
Prepare, format, and edit presentations in PowerPoint, maintain track logs and dashboard reports, as well as other materials for leadership audiences
Ensure materials are polished, accurate, and aligned with executive standards
Leverage Microsoft 365 tools (Outlook, PowerPoint, Excel, SharePoint) to streamline workflows and enhance team productivity
Use AI tools (e.g., Microsoft Copilot, intelligent agents, workflow automation platforms) to summarize information, prepare meeting materials, coordinate actions, and manage knowledge repositories
Provide light troubleshooting and coordination with internal tech support where required

Benefits

Opportunities for career advancement
Access to industry-leading learning programs
Up to $2,000 annually towards education reimbursement
Flexible health and dental benefits
A $5,000 mental health benefit
In addition to regular vacation and personal days, we support community involvement with a volunteer day
Company-matching pension plan
Share ownership program
Additional investment options
Employee recognition programs
Service milestone celebrations
Employee discounts
Employee Resource Groups (ERGs)
Mentorship programs
Social clubs and events