Executive Assistant - LPG HR & Finance
About The Position
As an Executive Assistant at Thermo Fisher Scientific, you'll support 2 Vice Presidents in Laboratory Products Group (Vice President, Human Resources & Vice President, Finance), in their mission to make the world healthier, cleaner and safer. In this role, you'll serve as a key liaison between executives and stakeholders while managing complex administrative functions that enable our leaders to focus on strategic objectives. You'll provide high-level support by effectively managing calendars, coordinating global travel, organizing meetings and events, and handling confidential information with the utmost discretion. As a supportive partner to leadership, you'll anticipate needs, offer solutions, and ensure smooth operations across multiple time zones and business units. Your excellent organizational skills, attention to detail, and ability to prioritize multiple responsibilities will be essential as you manage complex schedules, prepare professional communications and presentations, process expenses, and complete special projects. You'll build strong relationships across all levels of the organization while maintaining the highest standards of professionalism and confidentiality.
Requirements
- High school diploma required with minimum of five (5) years of executive administrative experience, or Bachelor's Degree plus two (2) years of executive assistant experience supporting senior leadership, preferably in a global corporate environment.
- Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
- Outstanding organizational and time management skills with the ability to manage multiple competing priorities
- Exceptional written and verbal communication skills with exceptional attention to detail and professional presence
- Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment
- Exceptional interpersonal skills with the ability to interact effectively with all levels of the organization, including senior leadership
- Experience managing complex calendars across multiple time zones
- Experience coordinating complex international travel and detailed logistics, including managing visa requirements
- Proficiency with expense management systems (e.g., Concur) and virtual meeting platforms
- Proven ability to work independently, anticipate needs, and proactively solve problems
- Strong project management and event planning capabilities
- Collaborative mindset with the ability to work effectively in a global, matrixed environment and build cross-functional relationships
- Ability to adapt quickly in a fast-paced, dynamic environment with shifting priorities
- Flexibility to support global teams and occasionally work outside standard business hours.
- Must be legally authorized to work in the United States without sponsorship.
- Must be able to pass a comprehensive background check, which includes a drug screening.
Nice To Haves
- Preferred Fields of Study: Business Administration, Secretarial Science or related field
Responsibilities
- Serve as a key liaison between executives and stakeholders.
- Manage complex administrative functions.
- Manage calendars.
- Coordinate global travel.
- Organize meetings and events.
- Handle confidential information with the utmost discretion.
- Anticipate needs, offer solutions, and ensure smooth operations across multiple time zones and business units.
- Manage complex schedules.
- Prepare professional communications and presentations.
- Process expenses.
- Complete special projects.
- Build strong relationships across all levels of the organization.
- Maintain the highest standards of professionalism and confidentiality.
- Coordinate complex international travel and detailed logistics, including managing visa requirements.
- Manage expense management systems (e.g., Concur) and virtual meeting platforms.
- Work independently, anticipate needs, and proactively solve problems.
- Manage projects and events.
- Work effectively in a global, matrixed environment and build cross-functional relationships.
- Adapt quickly in a fast-paced, dynamic environment with shifting priorities.
- Support global teams and occasionally work outside standard business hours.
Benefits
- Competitive remuneration
- Annual incentive plan bonus scheme
- Healthcare
- Company 401k
- A choice of national medical and dental plans, and a national vision plan, including health incentive programs
- Employee assistance and family support programs, including commuter benefits and tuition reimbursement
- At least 120 hours paid time off (PTO)
- 10 paid holidays annually
- Paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave)
- Accident and life insurance
- Short- and long-term disability
- Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
- Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
