Executive Assistant - Water/Wastewater

McKim and Creed•Dallas, TX

3d•Onsite

About The Position

McKim & Creed is seeking a personable, highly organized, and career-minded Administrative Assistant to join our Dallas, Texas office in support of our executive management team. The Administrative Assistant will provide high-level administrative and organizational support, including managing calendars, coordinating meetings and travel, preparing correspondence and presentations, tracking key dates and action items, maintaining records and documentation, updating internal policies and procedures, and assisting with a variety of administrative initiatives to ensure the efficient operation of the team.

Requirements

Minimum of 4 years of relevant administrative experience, preferably in the A/E/C industry
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Exceptional verbal and written communication skills
Detail oriented with exceptional organizational and time management skills
Ability to work independently as well as with a team
Ability to maintain discretion and confidentiality in all matters
Must be available Monday through Friday 8:00 AM – 5:00 PM
Punctuality and reliability

Nice To Haves

Experience with SharePoint preferred but not required
Advanced knowledge of MS Word, familiarity with styles, content controls, and template development preferred but not required

Responsibilities

Provide general administrative support to the executive management team to include correspondence, calendar coordination, data and form tracking, internal policy updates, etc.
Serve as primary point of contact for external visitors, vendors, property management, etc.
Assist with onboarding/orientation of new staff
Coordinate scheduling of employee appraisals to be conducted by management
Maintain all confidential employee files, including employment paperwork and tracking of anniversary dates
Perform general office management responsibilities and administrative tasks
Perform proofreading, editing, and production of project-related documents
Lead general receptionist and mail processing duties
Coordinate internal meetings, including calendar management and catering orders
Input expenses tracking and expense reporting for select management personnel.
Be responsible for other related duties and special projects as assigned by management