Executive Assistant

Inspiration Mobility Group • Washington, DC

23d • $85,000 - $115,000 • Hybrid

About The Position

Your mission is to provide high-level administrative support to executive leadership while coordinating smooth, efficient daily office operations in a fast-growing organization. You will exercise strong ownership, sound judgment, and discretion to ensure seamless support for the team and well-run operations that enable effective collaboration.

Requirements

• Minimum of five years of Executive Assistant experience supporting the CEO and member(s) of the C-Suite
• Service-oriented. A team player, eager to contribute, and bring a customer-first mindset to everything you do
• Detail-driven. Realize that details matter, have strong commitment to accuracy, and are organized
• Proactive. Anticipate needs before they arise. You are skilled at working independently, exercising sound judgement, and juggling multiple priorities with precision
• Clear communicator. Strong verbal and written communication, with the ability to coordinate across internal and external stakeholders without ambiguity
• Discreet. Know that maintaining confidentiality is paramount and exercise discretion when answering questions and sharing details with colleagues.
• Technically proficient. Strong skills in Microsoft Office, including Word, Excel, PowerPoint, and Teams.

Nice To Haves

• Experience with Salesforce, Jira, and/or Confluence is a plus.

Responsibilities

• Manage the CEO’s complex calendar and coordinate meetings across multiple locations and time zones
• Provide day-to-day administrative support to the CEO and executive leadership, including document preparation, file and data management, expense reporting, and event coordination
• Oversee DC headquarters common areas and conference rooms, ensuring spaces are organized, professional, and consistently well stocked
• Handle incoming and outgoing mail, including scanning and distributing correspondence and coordinating FedEx shipments and company mailings
• Manage conference room schedules and support meeting logistics, including agendas, meals, and AV setup in partnership with IT
• Support team members with general administrative needs and help coordinate internal events as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees