Executive Assistant, Public Sector

Atlassian • Washington, DC

8h • $91,881 - $144,525 • Remote

About The Position

The Executive Assistant, Public Sector supports senior leadership through complex calendar management, meeting preparation, event coordination, cross-functional communication, leadership operations, budget administration, and travel planning. The role partners strategically with executive leaders and global teams to manage priorities, drive alignment, and support business goals. It also contributes to Leadership Operations projects, programs, initiatives, and best practices. The position is designed for a distributed workplace; Atlassians may work from an office, from home, or a combination of the two, subject to locations where Atlassian has a legal entity. Atlassian describes transparent role expectations and progression paths, including opportunities to lead projects and strategic initiatives and to take ownership of Leadership Operations programming.

Requirements

• At least 7 years of demonstrated experience in an Executive Assistant role supporting senior leaders within the public sector industry.
• Ability to work as part of a team and take direction from an EA team lead.
• Solution-oriented approach, comfort navigating change, and ability to remove blockers.
• Experience supporting senior leaders in high-growth technology companies.
• Experience managing conflicting priorities and prioritizing demands.
• Experience planning remote and in-person events and meetings at scale.
• Ability to work quickly and adapt to new technologies and systems that improve efficiency.
• Ability to thrive in a distributed workplace and make decisions based on data and experience.

Responsibilities

• Manage complex executive calendars across multiple time zones, resolve conflicts, and prioritize meetings and urgent priorities.
• Prepare agendas, briefing materials, and meeting logistics; capture notes and action items and coordinate follow-up.
• Plan and execute virtual and in-person events, including off-sites, conferences, and business gatherings; manage logistics, vendors, venues, and contract negotiations.
• Serve as the primary contact for event communications and provide stakeholder updates and briefings.
• Partner with executive leadership to influence priorities, manage cross-functional projects, and support alignment across global teams.
• Draft and coordinate internal communications, prepare presentations for organization-wide meetings, and manage engagement to help leaders communicate their vision and business goals.
• Plan and coordinate leadership business cadences, including leadership meetings, off-sites, town halls, and quarterly planning sessions.
• Proactively prepare leaders for engagements, anticipate needs, and address potential challenges.
• Monitor and manage the leader's budget, provide updates and insights, and collaborate with finance teams to track spending and forecast needs.
• Coordinate and process purchase orders accurately and on time.
• Manage the leader's expense reports, ensure policy compliance and timely reimbursement, and resolve discrepancies.
• Arrange travel, including flights, accommodations, and transportation, and develop detailed itineraries aligned with the leader's schedule and priorities.
• Participate in Leadership Operations meetings and contribute to the craft and team relationships.
• Participate in or lead Leadership Operations projects, programs, and initiatives aligned with Atlassian's strategic goals.
• Contribute to Leadership Operations best practices and processes.
• Use productivity and collaboration tools, including the Atlassian suite, Google Workspace, Slack, Zoom, and Workday.

Benefits

• The role may be eligible for benefits, bonuses, commissions, and equity.
• Health and wellbeing resources.
• Paid volunteer days.
• Atlassian describes transparent role expectations, progression paths, opportunities to lead projects and strategic initiatives, and internal mobility.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed