Executive Assistant, BMO Capital Markets

BMO•Montreal, QC

6d•CA$70,000 - CA$85,000

About The Position

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Provide high-level administrative, operational and strategic support to senior Capital Market executives. Act as a trusted partner in support of business priorities and strategic initiatives. Analyze complex information and produce relevant reports, dashboards and recommendations. Manage complex calendars, high-level meetings and events related to Capital Market activities. Co-ordinates the planning and execution of customer and internal events. Support the preparation of professional communications (presentations, correspondence, executive documents). Track budgets, expenses, invoices and reimbursements in conjunction with governing policy. Organize business travel (flights, hotels, logistics) for management. Maintain effective and structured tracking, classification and information management systems. Work closely with internal teams, business partners and external suppliers. Support operational challenges related to office premises, resources, and logistics. Coach and mentor less experienced administrative Assistants. Demonstrates autonomy, good judgment and discretion in a dynamic and demanding environment. Actively contribute to the continuous improvement of administrative processes. Act within the Bank's governance, risk and compliance frameworks.

Requirements

Typically 5+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
Specialized knowledge from education and/or business experience.
Verbal & written communication skills - In-depth.
Collaboration & team skills - In-depth.
Analytical and problem solving skills - In-depth.
Influence skills - In-depth.
Fluent in French and English

Responsibilities

Provide high-level administrative, operational and strategic support to senior Capital Market executives
Act as a trusted partner in support of business priorities and strategic initiatives
Analyze complex information and produce relevant reports, dashboards and recommendations
Manage complex calendars, high-level meetings and events related to Capital Market activities
Co-ordinates the planning and execution of customer and internal events
Support the preparation of professional communications (presentations, correspondence, executive documents)
Track budgets, expenses, invoices and reimbursements in conjunction with governing policy
Organize business travel (flights, hotels, logistics) for management
Maintain effective and structured tracking, classification and information management systems
Work closely with internal teams, business partners and external suppliers
Support operational challenges related to office premises, resources, and logistics
Coach and mentor less experienced administrative Assistants
Demonstrates autonomy, good judgment and discretion in a dynamic and demanding environment
Actively contribute to the continuous improvement of administrative processes
Act within the Bank's governance, risk and compliance frameworks