Executive Assistant

Granite City Electric Supply Company•Quincy, MA

15d•$60,000 - $70,000

About The Position

Granite City Electric Supply is the area's premiere electrical distributor serving electrical contractors as well as residential, commercial and industrial customers for over 100 years. With branches covering Massachusetts, Rhode Island, New Hampshire, Vermont, New York, and Connecticut, we are the largest regional independent electrical supply company and the official distributor of electrical supplies to the Boston Red Sox. Position Summary: The main function of the Executive Assistant is to support the President, CEO, CFO and executive committee members by performing a broad range of administrative tasks. They are responsible for handling many diverse projects and tasks that often require internet research skills, a high comfort level with numbers and utilizing Excel to manage information. This position reports directly to the President, CEO and CFO and requires a high level of organization, resourcefulness, discretion and confidentiality. The salary range for this role is $60,000- $70,000.

Requirements

Minimum 10 years of executive assistant experience
Experience in multi-entity organizations preferred
Strong interpersonal and communications skills
Advanced Microsoft Excel skills

Responsibilities

Coordinating executive communications, including taking calls, responding to emails and interfacing with employees and customers.
Maintaining the President’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Arranging logistics and agendas for corporate events both inside and outside of the workplace, including but not limited to; Quarterly Board Meetings, Monthly Steering Committee Meetings, and Customer Appreciation Fishing Trips.
Coordinate approval and organization of Corporate Sponsorships, Charitable Donations, and Fund-raising events.
Act as the Office Manager for Finance and Leadership teams, interacting with external vendors like office supply and furniture companies.
Managing and processing monthly expense reports for the President and Owner.
Administer the entire ticketing process for the Red Sox and Bruins games. This includes interfacing with TD Graden and Fenway representatives, distributing tickets amongst company leaders, managing relationships with ticketing vendors, track at-game spending and subsequently prepare reports for leadership.
Administratively assist the executive team with weekly payroll approvals for time off.
Assist the marketing team by maintaining and managing invoices for Champion Vendor Program, advertising, and various marketing customer events.
Administer documentation binder, fuel spend, and insurance coverage for our vehicle fleet ensuring uniformity and DOT compliance.
Maintain an organized filing system of paper and electronic corporate documents for Executive and Finance Teams.
Assist in the day-day operations of our Property Management Company including but not limited to; Paying invoices on behalf of ownership, preparing mailing and tax payments, track and share annual reports with the Board of Directors, and communicate any changes to the President and COO.
Interface with IT team to manage company call reports.