Executive Assistant, Global General Counsel

Takeda•Cambridge, MA

7d•Hybrid

About The Position

Join Takeda as an Executive Assistant to support our Global General Counsel within the Global General Counsel organization. At Takeda, we are transforming the pharmaceutical industry through our R&D-driven market leadership and being a values-led company. To do this, we empower our people to realize their potential through life-changing work. Certified as a Global Top Employer, we offer stimulating careers, encourage innovation, and strive for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our global teams are united by an unwavering commitment to deliver Better Health for People, Brighter Future for the World. This is a hybrid position with an expectation of consistent weekly onsite attendance, totaling a minimum of five (5) business days per month at our Cambridge, MA office. Regular in-person collaboration is a key aspect of this role. Fully remote work is not available.

Requirements

High school diploma/GED required.
10+ years of relevant work experience, or equivalent combination of training and experience.
Strong skills in Microsoft Outlook, Word, Excel, or PowerPoint.

Nice To Haves

Associate degree or bachelor's degree preferred.
Industry experience preferred.
Prior work supporting legal department preferred.

Responsibilities

Understands the annual business cycle and anticipates the executive’s needs regarding preparation for and scheduling of activities; manages the executive’s calendar; schedules meetings, calls, and other interactions based on the priorities of the executive; arranges travel; completes expense reports in a timely manner.
Understands business etiquette; interacts and works successfully with senior leaders of the organization's Board of Directors, Office of the CEO, Takeda Exeuctive Team (TET) Members, committees, customers and suppliers to ensure needs are addressed while balancing the executive’s other responsibilities and commitments; research solutions to questions and responds independently to email and phone inquiries.
Manages the executive’s email and other correspondence, responding on behalf of the executive where appropriate, forwarding communications to appropriate staff to respond, or bringing the matter to the attention of the executive.
Develops an understanding of the executive’s work style and preferences; assumes responsibilities as requested by the executive.
Uses appropriate tools for required work; ensures that all documents produced for the executive are of the highest quality, accuracy, and completeness.
Knows the appropriate sources for needed data and gathers data for reports and analysis; prepares reports and analyses to assist executive with decision making.
Interacts effectively with all levels of employees throughout the company; works with the executive’s Leadership Team to ensure that business decisions are made in a timely fashion while balancing the executive’s other responsibilities and commitments.
Schedules Leadership Team meetings; arranges meeting space or virtual meeting tools; develops meeting agendas and ensures that participants are prepared for the meetings; ensures that any follow-up actions resulting from the meeting are documented and completed in partnership with the GGC Lead Team members.
Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees; may approve staff expense reports and other payment requests.
Understands the structure of the organization and maintains a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities.
Demonstrates the highest level of confidentiality in execution of all responsibilities.
Performs other duties as required.