Executive Assistant

Willdan•San Francisco, CA

18d•$45 - $56•Hybrid

About The Position

When you join the E3 team, you will be working on some of the most important energy issues with some of the top minds in the electricity industry. We help shape energy and climate policy, play vital roles in regulatory proceedings, advise executives, and inform investment and planning selections. At E3, you will be challenged and inspired. Founded in 1989, Energy + Environmental Economics (E3) is a fast-growing energy consulting firm that helps utilities, regulators, policy makers, developers, and investors make the most educated strategic decisions possible as they implement new public policies, deploy and develop new technologies, and address customers’ shifting expectations. We have offices in San Francisco, New York City, Boston, Denver, and Calgary. Because E3 works with customers from all sectors of the electricity industry, we provide a 360-degree knowledge of markets, planning, policy, regulation, and environmental factors. Just as important, we are driven to deliver clear, unbiased evaluations that help customers make informed decisions. E3 works on high-profile, high-impact projects in jurisdictions that spearhead the implementation of clean energy policy.

Requirements

Bachelor's degree and 5+ years of experience as an office administrator, office assistant, or executive assistant.
Ability to work onsite in the San Francisco office at least 3 days a week.
Exceptional communication, organization, meticulous attention to detail, and customer service skills, with the ability to work effectively across multiple teams and stakeholders in various locations and time zones.
Proven discretion and sound judgment when handling sensitive executive, client, and/or company information.
Hands-on experience with office equipment (i.e. copiers, printers, scanners).
Familiarity with tools such as Microsoft Office Suite, SharePoint.

Responsibilities

Coordinate complex schedules, meetings, calls, and travel across internal teams and clients, resolving conflicts and setting priorities as needed.
Proactively identify required inputs for Partner, coordinating with multiple Project Managers to integrate key dates into work plan to ensure timely Partner review and response.
Monitor Partner’s inbox and calendar to prioritize workload effectively.
Plan and arrange all travel which may include client meetings, speaking engagements, conferences, and other high-profile events.
Manage onsite logistics (AV, communication platform setup, conference room presentation) for all meetings, including large events in partnership with Administrative Team.
Serve as a trusted liaison between the Partner and both internal and external stakeholders, handling highly sensitive communications with discretion and sound judgment.
Support the drafting of correspondence and the preparation of materials for presentations, meetings, and reviews, while ensuring the Partner is informed of urgent matters and follow-up actions are tracked accordingly.
Exercise delegated authority to make informed decisions on the Partner’s behalf within established guidelines.
Provide administrative office support such as timely expense report submission, tracking and reconciliation of credit card statements in adherence with company policy.
Support contract oversight, in partnership with Project Accounting Team.
Manage SF office experience overseeing desk reservation and building visitor systems.
Identify, recommend, and implement operational and administrative efficiencies if/where needed.