Executive Assistant

WSP•Montreal, QC

18h•CA$76,900 - CA$112,800•Hybrid

About The Position

As an Executive Assistant, you will provide high-level strategic and administrative support to the Global Head of Ethics, ESG and Compliance, as well as to the Global Director, Earth & Environment, while contributing to the smooth operation and impact of WSP’s global programs. This position is based at our head office at 1600 René-Lévesque West Boulevard and requires an on-site presence of four days per week. If you're ready to take your career to the next level, this role offers the chance to work on projects that push boundaries and impact communities worldwide. Be part of a team that values your ideas, expertise, and growth.

Requirements

Over 10 years of professional experience within a large organization, including at least 5 years as an Executive or Senior Assistant.
Excellent written and verbal communication skills in both French and English, within an international context.
Advanced proficiency in Microsoft Outlook, Teams, PowerPoint, and the Office suite; knowledge of SharePoint and an ERP system is an asset.
Proven ability to manage multiple priorities, tight deadlines, and diverse stakeholders.
Strong organizational and planning skills, with a high degree of autonomy in a growing environment.
High level of professional judgment and absolute discretion in handling sensitive and confidential information.
Bilingualism (English-French) because the individual will frequently be involved with the review and translation of documents.

Nice To Haves

knowledge of SharePoint and an ERP system is an asset.

Responsibilities

Effectively support two global executives by proactively managing their calendars, emails, travel, expenses, and timesheets.
Coordinate strategic and operational meetings (teams, committees, boards), including invitations, logistics, attendance tracking, recordings, and distribution of deliverables.
Maintain a centralized Outlook/Teams calendar of key events (Board reporting, GLT meetings, ESG and Ethics committees).
Support the preparation, review, and updating of executive documents and presentations.
Play a central role in coordinating the annual sustainability report, CNTP, and other ESG disclosures, including the French version.
Support the review, translation, and publication of policies, guidelines, and communications related to ethics and sustainability programs.
Ensure the publication and updating of content on internal platforms (Canopy, SharePoint, Teams) and external channels.
Contribute to operational efficiency by managing vendors, purchase orders, invoicing, and financial follow-ups.