Executive Assistant

PEAK6•New York City, NY

5d•Hybrid

About The Position

We're looking for an experienced Executive Assistant to support a leadership team whose day-to-day work is externally facing — client meetings, sales cycles, partner relationships, and revenue-driving activity. This is not a purely administrative role. You'll be a trusted extension of the executive(s) you support, often serving as the first point of contact for clients and prospects, and you'll need to move at the pace of a deal cycle: fast, high-stakes, and occasionally with very little notice. The ideal candidate has supported client-facing or sales leadership before, is comfortable being "on" in front of external stakeholders, and can make sound judgment calls under time pressure without needing constant sign-off.

Requirements

3–5 years of experience as an Executive Assistant, ideally supporting sales, business development, client success, or other externally facing leadership
Proficiency with CRM tools (Salesforce, HubSpot, or similar)
Advanced calendar and travel management across multiple time zones
Experience managing complex travel logistics, including international travel and visa requirements
Expense management and T&E reporting, including client entertainment policies
Event and conference coordination experience
Executive presence — comfortable representing the executive and the brand in front of clients and prospects
Fast, sound judgment under time pressure; able to make real-time calls with limited information
Strong relationship-building instincts with people outside the organization, including cultural fluency for global clients
Diplomatic communication style, especially when managing external parties who can't be "managed" the way internal stakeholders can
Airtight discretion with deal-sensitive and client-sensitive information
High tolerance for ambiguity and last-minute change, without losing composure or organization
Proactive, anticipatory mindset — sees around corners rather than reacting

Responsibilities

Manage complex, high-volume calendars across multiple time zones, prioritizing client meetings, prospect calls, and internal commitments with sound judgment on trade-offs
Coordinate multi-city and international travel, including last-minute changes when client schedules shift
Serve as a professional, polished first point of contact for clients, prospects, and partners — via phone, email, and in person
Prepare and maintain CRM records (e.g., Salesforce, HubSpot); pull pipeline reports and prep materials ahead of client meetings, QBRs, and renewals
Manage T&E, including client entertainment, gifts, and event-related expenses, in line with compliance and budget guidelines
Plan and coordinate client-facing events: dinners, offsites, conferences, and trade show logistics
Draft, proofread, and manage correspondence with external stakeholders, exercising discretion on what to escalate vs. handle directly
Anticipate needs before they're voiced — from prepping briefing materials before a client call to flagging a scheduling conflict before it becomes a problem
Maintain strict confidentiality around deal terms, pricing, competitive intelligence, and account-level details
Partner with sales operations, marketing, and other internal teams to ensure the executive is prepared for every external touchpoint