Executive Assistant, Amazon Music | Global Growth & Marketing

Amazon • Seattle, WA

16h

About The Position

Amazon Music seeks a dedicated, self-driven Executive Assistant with effective
communication skills to support its VP of Global Growth and Marketing. This role
requires planning, time management, and a passion for organization. Superior
attention to detail, great judgement, and the ability to meet tight deadlines
while juggling multiple requests across global teams is critical. This Executive
Assistant acts as a seamless extension of the VP and works across all Amazon
Music teams and external partners in the music industry. In addition, you will
partner with Finance, HR, PR and Global Real Estate Facilities teams, as well as
Amazon Music’s existing EA team to offer comprehensive support for a
highly-distributed global organization. A high level of integrity and discretion
handling confidential information and professionalism dealing with senior
executives inside and outside the company is imperative. The successful
candidate will understand music business priorities, proactively anticipate
needs, and drive improvements that build capacity for their leader. Completing
complex tasks quickly with little to no guidance, reacting with appropriate
urgency to situations that require quick turnaround, and taking effective action
without having to know the whole picture is key to success.

Requirements

• 5+ years of senior level leadership support, or 3+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications

Nice To Haves

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

Responsibilities

• Thoughtfully manage complex VP calendar and scheduling with leaders and teams across multiple locations and time zones
• Coordinate complex domestic and international travel itineraries with seamless logistics
• Manage expense report coordination and submission
• Track and help drive completion of key deliverables and follow up on outstanding items (including meeting notes and action items) from LT and team meetings
• Support and, at times, manage small to medium projects based on organizational needs and professional development interests
• Help to develop & maintain new mechanisms within the team
• Organize, execute, and/or assist with team activities (staff meeting agendas, all-org meetings, fireside chats, off-sites, and other team events)
• Space management, including strategic growth, moves, and reconfigurations

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED