Executive Assistant, Amazon Ads Marketing

Amazon • New York, NY

15h • Onsite

About The Position

Amazon Ads is seeking a self-driven, highly organized, customer obsessed
Executive Assistant to support 2-3 Directors in the Amazon Ads Marketing
organization. This high impact role functions as an essential info resource and
POC for high profile industry events and C-level customer engagement.
High-judgment planning and communication skills are required.

The right candidate will have a strong bias for action and the ability to
operate proactively and strategically, anticipating needs based on a thorough
understanding of team priorities. Looking around corners, impeccable attention
to detail, strong judgement, and the ability to meet tight deadlines while
juggling multiple requests across global teams are all critical to success. A
high level of integrity and discretion handling confidential information and
professionalism dealing with senior executives inside and outside the company is
essential.

This role frequently coordinates with executive assistants and other partners
across the broader Ads organization. A positive service-oriented approach is
important, as is flexibility and a willingness to turn on a dime and take
effective action as priorities shift. This is a NYC based role, five days a week
in-office is required.

Requirements

• 5+ years of executive assistant experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications

Nice To Haves

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience coordinating C-level internal and external executive engagements
• Ability to quickly learn organizational structure, team objectives, and business leader priorities
• Strong problem solving skills and a team-oriented philosophy
• Proven ability to communicate effectively with a variety of groups including internal and external peers, partners, and senior leadership

Responsibilities

• Complex calendar management and coordination for high-level internal and external meetings
• Seamlessly manage detailed domestic and international travel itineraries, as well as expense reporting
• Work closely with the leadership team, key business partners, and team EAs to provide holistic support to the organization
• Track and help drive completion of key deliverables and follow up on open items
• Coordinate and communicate effectively with a variety of groups including peers, internal stakeholders, clients, and advertising industry professionals
• Manage team space planning and onsite morale/team building activities

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Education Level: No Education Listed