Executive Assistant

Lightedge • Ashburn, VA

16d • Hybrid

About The Position

The Executive Assistant (EA) provides high‑impact administrative, operational, and communication support to LightEdge’s Executive Leadership Team. This role is pivotal in enabling executives to operate at scale: orchestrating complex calendars, travel, board materials, executive meetings, and cross‑functional workflows while maintaining absolute discretion and a digital‑first, detail‑obsessed approach. The EA partners closely with Sales, Finance, Marketing/, MarCom HR/Talent, Legal, Product, and Operations to keep priorities moving and deliver executive‑level artifacts on time and in brand.

Requirements

• 5–7+ years of experience as an Executive Assistant (supporting C‑level or senior executives in a fast‑moving, growth‑oriented environment).
• Expert calendar, travel, and expense management; strong written communication, proofreading, and presentation support skills.
• Proficiency with Microsoft 365 and virtual collaboration (Teams/SharePoint/OneDrive); comfort with branded templates and executive‑ready formatting.
• High integrity, sound judgment, and ability to manage confidential information.
• Experience coordinating board materials and executive offsites; familiarity with sales leadership rhythms (QBR/SKO) and partner/customer executive meetings.
• Background supporting multiple executives simultaneously; process improvement or project coordination experience.

Nice To Haves

• Setup Executive Sponsor check-ins

Responsibilities

• Own complex calendar orchestration, meeting logistics, and time‑blocking for competing executive priorities; anticipate conflicts and resolve proactively.
• Manage end‑to‑end travel (air, hotel, ground, itineraries) and expense reporting with accuracy and timeliness; optimize travel within budget constraints.
• Track deliverables, deadlines, and follow‑ups for the executive(s); create reminders, checklists, and weekly status to streamline workflow.
• Prepare, proof, and coordinate executive presentations, pre‑reads, and briefing documents for executive meetings using approved LightEdge templates.
• Consolidate inputs from cross‑functional leaders; ensure version control, data accuracy, and on‑time distribution of materials.
• Draft agendas; capture decisions, action items, and owners; circulate minutes and follow‑up trackers; monitor progress and escalate risks.
• Coordinate executive roundtables and advisory sessions (CAB/PAB/Analyst briefings) in partnership with Marketing/Events; support SKO, Presidents Club, and executive retreats as needed.
• Serve as the first point of contact and liaison between the executive(s) and internal/external stakeholders; triage requests and protect time.
• Partner with Marketing/Comms to ensure brand‑compliant communications (PowerPoint, letterhead, email signature) and with HR/Talent for interview scheduling and onboarding touchpoints.
• Improve administrative processes (templates, checklists, automation) to reduce cycle time and errors; maintain executive SOPs and playbooks.
• Use Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), expense/travel platforms, and collaboration systems; uphold document hygiene and secure sharing aligned to brand guidelines.
• Handle sensitive information with absolute discretion; follow company policies and brand standards for documents and communications.

Benefits

• premier colocation across seven purpose-built data centers spanning Des Moines, IA, Kansas City, MO, Omaha, NE, Austin, TX, and Raleigh, NC
• industry-leading private Infrastructure as a Service (IaaS) and cloud platforms
• top global security and compliance measures
• owned and operated facilities
• integrated DR solutions
• premium compliant cloud choices
• ISO 20000-1, ISO 27001, HIPAA, PCI-DSS 3.2, and SSAE 18 SOC 1 Type II, SOC 2 Type II and SOC 3 audits

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed