Executive Assistant

Summit Choice Credit Union•Fort Wayne, IN

3d•Onsite

About The Position

Provide confidential, professional, administrative support for the President/CEO and Executive Management that includes a wide range of administrative duties to be handled with confidentiality and discretion where required. Interface with other credit union management, board members, members, visitors and vendors to the credit union. Prepare reports, correspondence, manuals, spreadsheets, and all other communications utilizing a broad range of computer applications.

Requirements

High School Diploma or Equivalent
Leadership
Decision Making
Excellent Oral and Written Communication
Ethical Conduct

Nice To Haves

Associates Degree Preferred

Responsibilities

Provides a variety of administrative activities necessary to assist management including research, report preparation, informational request, and clerical support.
Assists management with board material preparation, record and distribute board attendance and minutes.
Assists in scheduling and/or arranging appointments, meetings, business trips, etc. for President/CEO, board members, or other members of the senior management team. Maintains the calendar of events and schedules for the Credit Union.
Coordinates and assists with preparation for all meetings involving the CEO and/or volunteers.
Use computer programs, duplicate, and disseminate materials for meetings, including agendas, minutes, and committee reports. Responsible for the retention and preservation of meeting records.
Perform confidential administrative duties, researching data and preparing reports as needed.
Open, sort and distribute incoming correspondence.
Keep President/CEO advised of any issues, telephone calls, and letters received. Coordinate follow-through on pending issues.
Develop and maintain electronic and data filing system.
Maintain contact lists.
Update and maintain policies and procedures.
Word process, duplicate, and disseminate materials for management, ALM, supervisory and board meetings, including agendas, minutes, and committee reports.
Coordinate all meetings and conference calls, including set up, catering, delivery and clean up. Prepare technology set up as needed.
Provide general support to visitors, such as members, volunteers and vendors.
Order office supplies and research new deals and suppliers.
Other duties as assigned by President/CEO or Executive Management.