Executive Assistant

Kimley-Horn • Alpharetta, GA

25d • Onsite

About The Position

Kimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” has an exciting opportunity for a seasoned Executive Assistant in our Alpharetta, Georgia (GA) office. We are looking for an initiative-taking, detail-oriented professional to provide a high level of administrative support to a team of regional senior executives. You will play a vital part in supporting various marketing projects and programs. You will also collaborate closely with a team of Regional Administrative Assistants who assist our firm’s leadership. Ultimately, you will be a key contributor to our regional leadership team, ensuring that it runs smoothly and efficiently. This is an in-office role. Hybrid and remote schedules are not available.

Requirements

• Bachelor's degree and a minimum of 3 or more years of relevant experience supporting a senior executive team, or
• Associate's degree and a minimum of 6 or more years of relevant experience supporting a senior executive team, or
• High school diploma and a minimum of 9 or more years of relevant experience supporting a senior executive team
• Excellent written and verbal communication skills and an ability to build working relationships at all levels of the organization
• Proficiency in Concur and the Microsoft Office Suite, including Word, Excel, PowerPoint, OneNote and Outlook
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• An aptitude for learning new software and systems, and the ability to thrive in a fast-paced work environment
• Strong attention to detail
• Ability to work independently and collaboratively as part of a team
• Problem-solving mindset, with a resourceful can-do attitude
• Flexible team player, willing to adapt to changes and unafraid of challenges

Nice To Haves

• Prior experience in a corporate environment is preferred

Responsibilities

• Manage the regional leadership team’s travel logistics and activities, including accommodations, transportation, and meals
• Coordinate complex scheduling and calendar management, as well as content and flow of information for the regional leadership team
• Partner with the regional leadership team to schedule meetings, trainings, and activities
• Supply administrative support to special projects and programs
• Build strong working relationships with other administrative staff and senior leaders
• Maintain professionalism and strict confidentiality of information related to the firm and its employees
• Organize team communications and plan events, both internal and off-site
• Occasionally travel (5%-10%) as needed to support meetings and events, typically for 1-2 days at a time

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees