Executive Assistant III or IV - DOE (On-site)
About The Position
BluePath Labs is a fast-growing research and consulting company committed to solving complex problems for federal, state, and local government clients. We offer a range of professional, scientific, and technology services. Our specific areas of expertise include business consulting, research and data science, and technology integration. We are actively seeking an Executive Assistant to support the U.S Department of Energy (DOE). Executive Assistant III or IV labor category will be determined by BluePath based on the successful candidate's experience and education. Work Description: The Executive Assistant will perform a wide variety of administrative, secretarial, and clerical tasks to support the DOE Office of Environmental Management (EM) in a dynamic environment. The Executive Assistant will work with a team of similarly qualified employees supporting a range of political and non-political senior executives.
Requirements
- Must be self-motivated, willing to take on new challenges, and able to quickly learn and understand EM's business processes and DOE computer systems for processing correspondence, travel, time and attendance, and conference management-related items.
- Effective oral and written communication skills
- Exhibit a high degree of professionalism in the production of deliverables and interactions with fellow employees and client personnel.
- Possess a highly focused, results-oriented individual with good interpersonal skills in dealing with high-level management and technical personnel.
- Ability to work independently and with initiative.
- Uses sound judgement and discretion when effectively and efficiently coordinating with others to obtain information.
- Display a professional customer services attitude.
- U.S. citizenship
- Six years required (Executive Assistant III) or eight years required (Executive Assistant IV) of commensurate experience in related duties and responsibilities.
- High school diploma required for Executive Assistant III.
- Associate degree required for Executive Assistant IV.
- Note: Education and experience may be substituted for each other. Each year of experience may be substituted for one year of education, and vice versa. Additional certifications, professional licenses and vocational training may be substituted for experience and education.
- Proficiency in Office 365 Productivity Suite to include Outlook, Word, Excel, PowerPoint, SharePoint, and Teams.
- Proficiency in Adobe Acrobat to view, create, manipulate, print, and manage files; and route for e-signatures in a portable document format (PDF).
Nice To Haves
- Associate degree is preferred for Executive Assistant III.
- Bachelor's degree is preferred for Executive Assistant IV.
- Proficiency in DOE corporate systems such as ESS, ATAAPS, Concur Government Edition, and eDOCs.
- Six years (Executive Assistant III) or eight years (Executive Assistant IV) of experience as an administrative assistant supporting EM or DOE.
Responsibilities
- Acts as an executive-level resource for high-level administrative functions on projects.
- Works closely with executives and project managers on completion of tasks and deliverables.
- Serves as a liaison with other EM offices and DOE organizations in the resolution of day-to-day administrative and operational problems.
- Works independently or within a team on special nonrecurring and ongoing projects.
- Manages special assignments as directed.
- Plans and coordinates multiple presentations, as well as disseminates information, training manuals, proposals, charts, graphs, procedures, and correspondence.
- Schedules, organizes, and manages complex activities, coordinates meetings, creates and develops visual presentations, compiles, and prepares reports.
- Manages electronic records and data.
Benefits
- BluePath Labs offers a comprehensive benefits package.
- Benefits include but are not limited to: employer-sponsored healthcare plan, lifestyle & wellness reimbursement, Flexible Spending Account (FSA), tuition assistance, 401(k) with company match, and paid time off for vacation / sick leave, in addition to 12 holidays per calendar year.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
Number of Employees
11-50 employees
