Executive Assistant

ALL IN ONE Employment Services • Coral Gables, FL

17d

About The Position

ALL IN ONE Employment Services the #1 Recruitment Firm trusted by Employers in South Florida, is seeking a highly organized and proactive Executive Assistant with Construction project management experience to support senior leadership at our Clients New Home Construction company. This role is ideal for a detail-oriented professional who can manage executive-level administrative responsibilities while coordinating projects across construction, vendors, and internal teams. The Executive Assistant will play a key role in keeping projects, schedules, and communications on track in a fast-paced homebuilding environment. APPLY NOW! Jobs.ALLinONEemployment.com

Requirements

• Proven experience as an Executive Assistant, Administrative Manager, or similar role
• Project management or project coordination experience, preferably in construction, real estate, or homebuilding
• Strong organizational, time-management, and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); project management tools a plus
• Ability to work independently and adapt in a fast-paced environment
• Discretion
• Project Documentation
• Travel Arrangements
• Project Coordination
• Milestones
• Outlook
• Real Estate
• Word
• Invoicing
• Timelines
• Travel
• Deliverables
• PowerPoint
• Communication Skills
• Excel
• Budgeting
• Construction
• Presentations
• Records
• Vendors
• Documentation
• Project Management
• Microsoft Office
• Leadership
• Communication
• Management

Nice To Haves

• Experience supporting executives in a construction or homebuilding company
• Familiarity with construction timelines, permits, or vendor coordination

Responsibilities

• Provide high-level administrative support to executives, including calendar management, meeting coordination, travel arrangements, and correspondence
• Assist with project coordination related to new home construction, including tracking timelines, milestones, and deliverables
• Prepare reports, presentations, contracts, and documentation for executive and project use
• Serve as a liaison between executives, construction teams, vendors, subcontractors, and clients
• Track project updates, follow up on action items, and help ensure deadlines are met
• Maintain organized records, files, and project documentation
• Support budgeting, invoicing, and vendor communications as needed
• Handle confidential information with professionalism and discretion

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed