Executive Assistant

Virginia Tech•Blacksburg, VA

31d•$75,000 - $80,000•Onsite

About The Position

The Division of Public Safety is looking for a go-to powerhouse who keeps our fast-moving team running at full speed. As the Executive Assistant, you’ll be the connector, the organizer, and the steady hand behind key projects, events, and leadership support. If you thrive in a busy environment, love solving problems, and bring positivity, discretion, and sharp judgment to everything you do, this role lets you make a real impact on the safety and success of the Virginia Tech community. The Public Safety Division has a critical role in supporting the well-being of our community. Comprised of the Police Department, Environmental Health & Safety, the Office of Emergency Management, Hokie Passport Services, and the Virginia Tech Rescue Squad, we are committed to fostering a safe and supportive environment for all students, faculty, staff, and visitors that maximizes everyone’s opportunity for success. Through collaboration, dedication, training, and community engagement, we strive to provide a comprehensive and responsive approach in our public safety programs. Our mission of advancing safety, security, health and preparedness is anchored by the Virginia Tech Principles of Community. These fundamental values; mutual respect, civility, and service, are foundational to our programs and are exemplified in our interactions with the campus community. The Executive Assistant for the Division of Public Safety is responsible for complex administrative activities that support the smooth operations of the division. Reporting to the Associate Vice President of Public Safety, general responsibilities include facilitating effective interactions within and outside the division, assisting in the preparation of correspondences, scheduling meetings, and coordinating events. The Executive Assistant also works independently on projects from conception to completion, responds to inquiries based on broad and deep knowledge of the division and university policies and programs, and with public safety committees, working groups and special assistance in the event of emergencies. This position requires the ability to work independently to manage complex administrative responsibilities, resolve problems through thoughtful decision-making, and maintain focus in a fast-paced environment with numerous internal and external stakeholders. The incumbent must consistently demonstrate a courteous and professional demeanor while effectively navigating political protocols and etiquette. This highly visible role demands exceptional judgment, discretion, and confidentiality in all communications to uphold the highest standards of propriety and integrity. The incumbent also performs other duties as requested; takes initiative to support a healthy work environment; strives to fulfill the terms in the Standards of Business Conduct; exemplifies the Virginia Tech Principles of Community; and supports the university’s motto, Ut Prosim (That I May Serve).

Requirements

A bachelor’s degree in a related field or an equivalent combination of training and experience.
Significant experience providing executive-level management and administrative support in an academic or professional office environment.
Experience that demonstrates professional communication skills with the ability to interact effectively with all individuals in a multicultural environment.
Experience drafting and editing correspondence, reports, and other documents in a professional and efficient manner, including strong proofreading skills.
Exceptional interpersonal communication skills and tact.
Highly organized with the ability to manage multiple priorities.
The ability to work independently in a fast-paced environment.
The ability to work collaboratively in a team atmosphere.
The ability to work well under pressure to successfully manage a wide variety of activities.
The ability to manage confidential and sensitive matters with the utmost professionalism and discretion.
The ability to exercise sound, independent judgment in interpreting policies and procedures.
Proficient with current office software such as MS Outlook, Word, Excel, and PowerPoint.

Nice To Haves

Working knowledge of Virginia Tech organizational structure, policies, procedures, and governance systems.
Experience working with important external constituencies, such as legislators, and leaders in government, business, and the community.
Experience working with safety and security protocols in a higher education office setting.

Responsibilities

Facilitating effective interactions within and outside the division.
Assisting in the preparation of correspondences.
Scheduling meetings.
Coordinating events.
Working independently on projects from conception to completion.
Responding to inquiries based on broad and deep knowledge of the division and university policies and programs.
Assisting public safety committees, working groups, and special assistance in the event of emergencies.
Performing other duties as requested.
Taking initiative to support a healthy work environment.
Fulfilling the terms in the Standards of Business Conduct.
Exemplifying the Virginia Tech Principles of Community.
Supporting the university’s motto, Ut Prosim (That I May Serve).