Autoland - Executive Assistant

Mission Fed Credit Union•Los Angeles, CA

2d•Hybrid

About The Position

Autoland is a growing automotive technology company seeking a highly organized, proactive, and resourceful Executive Assistant to support our President/CEO. This role is far more than traditional administrative support—it is an opportunity to become a trusted partner to the executive office and play a meaningful role in helping the company execute on key priorities and strategic initiatives. The ideal candidate thrives in a fast-paced environment, enjoys solving problems, anticipates needs before they arise, and can effectively balance daily execution with longer-term business objectives. You'll work closely with leadership, employees, customers, vendors, and parent company stakeholders to help ensure important commitments are tracked, communicated, and completed. If you're someone who enjoys ownership, accountability, and being at the center of a growing organization, we'd love to hear from you.

Requirements

3–8 years of experience in executive support, office management, operations, project coordination, or a related role.
Exceptional organizational skills and attention to detail.
Strong written and verbal communication abilities.
Experience managing multiple priorities in a fast-paced environment.
Proven ability to maintain confidentiality and use sound judgment.
Comfortable driving follow-through and accountability across teams and stakeholders.
Proficiency with Microsoft 365, Google Workspace, and modern collaboration tools.

Nice To Haves

Experience supporting a CEO, President, Founder, or other senior executive.
Background in a startup, high-growth, technology, automotive, or entrepreneurial environment.
Experience coordinating leadership meetings, company offsites, board meetings, parent-company meetings, or company-wide communications.
Demonstrated success taking on increasing responsibility in a growing organization.
Familiarity with platforms such as Slack, Microsoft Teams, Asana, Monday.com, Airtable, or similar tools.

Responsibilities

Manage the President/CEO's calendar, meeting schedules, travel arrangements, expenses, and daily priorities.
Prepare meeting agendas, presentations, briefing materials, executive correspondence, and follow-up communications.
Draft internal updates, announcements, and other communications on behalf of the CEO.
Ensure the CEO is well-prepared for meetings with employees, customers, partners, vendors, and parent company stakeholders.
Track key decisions, priorities, commitments, deadlines, and action items across the organization.
Maintain visibility into critical projects and identify items that are delayed, blocked, or at risk.
Follow up with stakeholders to ensure commitments are completed on time.
Escalate risks, missed deadlines, unclear ownership, or stalled initiatives when appropriate.
Help translate conversations into action and keep important business priorities moving forward.
Coordinate leadership meetings, company meetings, offsites, special events, and other executive activities.
Support cross-functional projects and company initiatives as needed.
Manage travel logistics, itineraries, vendor relationships, and meeting coordination.
Assist with office operations, facilities coordination, supplies management, and employee events.
Anticipate needs, solve problems, and help protect the CEO's time and focus.
Handle highly confidential and sensitive information with discretion and professionalism.
Exercise sound judgment when managing competing priorities, executive communications, and sensitive matters.
Serve as a reliable, trusted resource who helps drive organizational effectiveness.