Executive Assistant (PT to FT)

Christian Children's Home of Ohio•Wooster, OH

6d•Onsite

About The Position

The Executive Assistant provides high level administrative support to the President & CEO and other agency Executives, as needed. ESSENTIAL DUTIES & RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. It is the responsibility of each employee to be a consistent witness for Jesus Christ and to adhere to the Statement of Faith/Standard of Moral Conduct. Further, each employee is responsible for dealing with others with a Christ-like attitude while helping them experience their worth in Christ and demonstrating behaviors reflecting CCHO's core values of Relentless Commitment, Selflessness, and Kindness. Job-specific essential functions include the following: TEAM FIRST: Makes every effort to maintain a 'team first' spirit and atmosphere within the workplace environment, maintaining appropriate working relationships and promoting collaboration. Screens and directs incoming calls, visitors, email, mail, etc. Receives incoming communication or memos on behalf of President & CEO, reviews content, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs various clerical tasks utilizing knowledge of office systems and procedures. Prepares and distributes meeting minutes for Executive Leadership Team, including but not limited to weekly meetings, quarterly off-site meetings, ad hoc meetings, etc. Prepares and distributes meeting minutes for Board of Trustees meetings and conference calls. Performs administrative/clerical tasks for Board of Trustees, as needed. Assists in all processes regarding County Contracts, maintenance of files, etc. Maintains insurance records for commercial insurance (property, liability, auto, etc.), assists with the processing of commercial insurance renewals and claims. Prepares memorandums and general correspondence, as needed. Updates and maintains agency organizational chart(s). Prepares and sends out monthly employee birthday cards. Assists in scheduling travel. Other duties may be assigned.

Requirements

Excellent verbal, written, telephonic, skills required.
Ability to effectively present information to small groups and respond to questions from employees, supervisors, Board Members, general public required.
Excellent interpersonal skills, including conflict resolution, required.
Must be able to communicate well with colleagues, verbally and in writing.
Excellent organizational skills and attention to detail.
Ability to multitask and prioritize assignments.
Ability to read, analyze, and interpret general business documents, such as procedure manuals.
Ability to apply common sense.
Ability to write routine reports and correspondence.
Competency with a personal computer, and familiarity with Outlook, Teams, Word, and Excel.
Ability to use and/or learn HRIS and/or Applicant Tracking system.
High School Diploma required.
Ability to talk and hear, required.
Ability to sit for up to 60 minutes at a time.
Specific vision abilities required include close vision, distance vision, depth perception, and the ability to adjust focus to use computer.
Occasionally able to lift/move up to 35 pounds.
Ability to drive a vehicle legally and safely in the state of Ohio or have reliable transportation to travel to attending meetings, dinners/banquets, strongly preferred.
Must be able to travel to work location.
This position is contingent upon the satisfactory completion of all of the following: background checks (fingerprints required), drug test, reference checks, Department of Justice National sex offender search, Ohio (and other states of residence) Alleged Perpetrator Search, as well as other checks as required by our licensing agency.
Candidates for most jobs must be 21 or older to apply.
References, background checks, and drug screenings will be completed on all potential candidates.
Must be able to commute reliably for all on-site positions.
Some roles require a valid Ohio driver's license and an insurable driving record.

Nice To Haves

Associates degree, preferred.

Responsibilities

Screens and directs incoming calls, visitors, email, mail, etc.
Receives incoming communication or memos on behalf of President & CEO, reviews content, determines importance, and summarizes and/or distributes contents to appropriate staff.
Performs various clerical tasks utilizing knowledge of office systems and procedures.
Prepares and distributes meeting minutes for Executive Leadership Team, including but not limited to weekly meetings, quarterly off-site meetings, ad hoc meetings, etc.
Prepares and distributes meeting minutes for Board of Trustees meetings and conference calls.
Performs administrative/clerical tasks for Board of Trustees, as needed.
Assists in all processes regarding County Contracts, maintenance of files, etc.
Maintains insurance records for commercial insurance (property, liability, auto, etc.), assists with the processing of commercial insurance renewals and claims.
Prepares memorandums and general correspondence, as needed.
Updates and maintains agency organizational chart(s).
Prepares and sends out monthly employee birthday cards.
Assists in scheduling travel.
Other duties may be assigned.