Executive Assistant to CEO

DAC GROUP•Denver, CO

1d•Remote

About The Position

DermAesthetic Consulting Group (DAC) is a national consulting firm specializing in the launch, growth, and optimization of medical spas, aesthetic practices, and wellness clinics. We partner with physicians, entrepreneurs, and clinical teams across the country to support business development, operational structure, hiring strategy, compliance readiness, and systems implementation from concept through expansion. Our work spans startup planning, construction coordination, CRM deployment, staffing infrastructure, workflow design, consultation systems, and pre-launch readiness timelines for clinics nationwide. To support our continued growth, we are seeking a highly organized, proactive Executive Assistant to support daily business operations and help coordinate multiple client projects across the organization. The Executive Assistant provides high-level administrative, coordination, and project support to the CEO, COO and internal consulting team to help ensure smooth execution across multiple client engagements and company initiatives. This role supports scheduling, document preparation, hiring coordination, CRM onboarding preparation, compliance readiness tracking, and communication across vendors, partners, and clinic owners. The ideal candidate is detail-oriented, adaptable, and comfortable managing multiple moving pieces across several projects at once. This is not a traditional calendar-only Executive Assistant role — it supports operational coordination across consulting projects nationwide.

Requirements

Strong organizational and multitasking skills
Experience supporting executives or consulting teams preferred
Comfortable coordinating multiple projects simultaneously
Excellent written communication and document formatting skills
Familiarity with Google Workspace, Zoom, and CRM tools preferred
Experience supporting hiring coordination workflows preferred
Detail-oriented with strong follow-through
Ability to work independently in a fast-paced environment
Project management: 6 years
Executive assistant: 5 years
Reliable High Speed Internet
Computer

Responsibilities

Manage and coordinate complex calendars, meetings, and scheduling across multiple time zones
Prepare meeting agendas, summaries, and follow-up action tracking
Assist with preparation and formatting of consulting documents, scopes of work, proposals, and training materials
Support business filings including LLC formations, DBA registrations, and administrative documentation across multiple states
Track internal and client project timelines and ensure follow-ups are completed
Assist with coordination of internal meetings and client strategy sessions
Provide general administrative support as needed to the CEO and consulting team
Assist with coordination across multiple consulting projects simultaneously
Support communication between clinic owners, vendors, contractors, and consulting partners
Help track client launch timelines including: website readiness CRM onboarding preparation marketing sequencing staff hiring progress training scheduling
Coordinate follow-up items after consulting meetings to ensure next steps stay on track
Assist with preparation of client-facing materials and onboarding documentation
Assist with coordination of hiring workflows across client practices nationwide
Support: job description formatting candidate scheduling interview coordination offer letter preparation follow-up communication
Track hiring progress across multiple roles including clinic managers, injectors, aestheticians, patient coordinators, and marketing staff
Support onboarding coordination for DAC’s Business Builder CRM platform
Assist with: client intake tracking kickoff scheduling form collection coordination workflow readiness preparation calendar setup support
Ensure required onboarding items are collected prior to kickoff meetings
Track CRM readiness timelines alongside client launch schedules
Maintain professional communication across: clinic owners providers vendors contractors marketing teams internal consulting staff
Assist with coordinating updates between stakeholders
Help ensure project details and timelines remain organized and documented
Assist with organizing internal workflows supporting consulting delivery
Support documentation tracking across multiple projects
Maintain structured project checklists and readiness trackers
Help improve internal organization of shared documents and implementation timelines