Executive Assistant To the CEO

CONNEX CREDIT UNION INC•North Haven, CT

3d•$56,119 - $70,149

About The Position

The Executive Assistant (EA) provides high-level executive and administrative tasks to support the CEO, ensuring the efficient operation of the executive office. This role serves as the primary point of contact for internal and external stakeholders. The former including members of the Board, the executive team, and members of the senior management team. The EA ensures seamless executive operations by managing strategic scheduling, board governance processes, executive communications, and special projects. This role requires a high degree of discretion, advanced organizational skills, and the ability to anticipate the CEO’s needs before they arise, while maintaining the highest standards of professionalism and confidentiality.

Requirements

Bachelor’s degree required.
Prior experience as an Executive Assistant, Personal Assistant, or similar high-level support role preferred.
Advanced proficiency in Microsoft Office Suite.
Exceptional organizational and time management skills.
Excellent written and verbal communication skills.
Ability to interact with executives and board members under pressure while remaining professional and composed.
High degree of integrity, discretion, and honesty.
Ability to work independently and exercise sound judgement
Strong attention to detail and accuracy.

Nice To Haves

Event planning and meeting management experience preferred.

Responsibilities

Maintain a highly active and complex CEO calendar, prioritizing competing demands and ensuring alignment with strategic priorities.
Prepare and edit correspondence, reports, presentations, and communications on behalf of the CEO.
Ensure the CEO is fully prepared for all engagements with necessary briefs and materials.
Coordinate executive meetings, including agenda preparation, document compilation, logistics, and follow-up actions.
Prepare detailed itineraries for internal and external meetings, travel, and events.
Complete and reconcile expense reports in a timely manner.
Coordinate all Board and Committee meetings, including annual strategic planning session.
Prepare and review board packages, including researching, drafting, editing, and proofreading materials.
Ensure timely and accurate distribution of board materials.
Record and prepare clear, concise meeting minutes.
Maintain official board documentation including policies, rosters, committee charters, and contact lists.
Track follow-up items from board and committee meetings.
Support members of the Executive Team with administrative coordination, as needed.
Serve as a communication liaison between the CEO and senior leadership, staff, and external stakeholders.
Coordinate logistics for high-level internal and external meetings.
Conduct research to support proposals, initiatives, and executive decision-making.
Draft reports and written materials, as requested.
Coordinate special projects and cross-departmental initiatives.
Perform other duties as assigned.