Executive Assistant to the CEO
About The Position
The Executive Assistant (EA) to the CEO provides high-level administrative, strategic, and operational support to ensure the CEO operates at maximum effectiveness. This role requires exceptional judgment, professionalism, attention to detail, and the ability to proactively anticipate needs in a fast-paced, dynamic environment. The EA serves as a trusted partner, acting as a gatekeeper, liaison, and extension of the CEO across the organization and with external stakeholders. Candidates m ust be located in the Eastern time zone, preferably in the Louisville, KY area.
Requirements
- 5–10+ years of experience supporting a C‑suite executive or senior leader.
- Exceptional organizational skills with the ability to manage competing priorities.
- Strong written and verbal communication skills.
- High emotional intelligence, professionalism, and discretion.
- Proficiency with Microsoft 365 and collaboration tools.
- Ability to work onsite or hybrid depending on executive needs.
- Must be located in the Eastern time zone, preferably in the Louisville, KY area.
Nice To Haves
- Experience working in high-growth, fast-paced environments.
- Experience working in or with Private Equity firms.
- Project management or operations experience.
- Comfort interacting with board members, investors, and senior executives.
- Strong business acumen and ability to understand organizational priorities.
Responsibilities
- Manage complex calendars, coordinate meetings, and prioritize scheduling to align with the CEO’s goals.
- Handle all aspects of travel planning, including itineraries, logistics, and expense reporting.
- Prepare, edit, and format documents, presentations, board materials, and executive communications.
- Conduct research, summarize insights, and provide briefing materials prior to meetings and events.
- Monitor email and information flow, triaging and responding on behalf of the CEO when appropriate.
- Act as a thought partner to help the CEO focus on the highest‑impact priorities.
- Support leadership team coordination, including meeting agendas, follow-ups, and action‑item tracking.
- Assist in preparing for key business reviews, presentations, external events, and stakeholder meetings.
- Identify issues, anticipate challenges, and recommend solutions to keep operations running smoothly.
- Serve as a primary point of contact between the CEO and internal/external stakeholders.
- Uphold confidentiality and discretion in handling sensitive company and personnel information.
- Draft correspondence, talking points, and CEO messages as needed.
- Build strong internal relationships across all levels of the organization.
- Develop and maintain systems, processes, and tools that improve efficiency for the CEO’s office.
- Coordinate special projects, cross-functional initiatives, and ad hoc requests.
- Support board governance processes, including materials preparation and logistics.
- Ensure deadlines are met and follow through on commitments made by the CEO.
Benefits
- Cotiviti offers team members a competitive benefits package to address a wide range of personal and family needs, including medical, dental, vision, disability, and life insurance coverage, 401(k) savings plans, paid family leave, 9 paid holidays per year, and 17-27 days of Paid Time Off (PTO) per year, depending on specific level and length of service with Cotiviti.
- For information about our benefits package, please refer to our Careers page.
- Since this job will be based remotely, all interviews will be conducted virtually.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
