Executive Assistant, PT

Lincoln Academy•Pleasant Grove, UT

8d•$18•Onsite

About The Position

The role of the Secondary Executive Assistant is to oversee and execute all aspects of the Secondary School. This position is also an administrative assistant to the Secondary Principal and coordinates hiring, calendar and other administrative duties delegated by the Principal. This position will also assist with shared responsibilities of the front office, as needed. This position reports directly to the Secondary Principal. Specific Duties Include: Junior High scheduling, assign homerooms, class changes, student ID’s, create lunch cards and assign lockers Plan and execute Super iExcel events and 4.0 lunch Manage Secondary Principal's Calendar and support other administrative needs Manage school calendar including building rentals, athletic events, and facility scheduling Arrange Maturation Program Manage loot program and purchase of gift cards for it Coordinate Junior Achievement and other Junior High Award programs and assemblies, Lagoon Day, and graduation Work with board to arrange student trips and Christmas staff parties Help with attendance, carpool, job fairs and field trip drivers Manages seminary lists Send out information to parents and students through emails and texts using One Call Now Manage peer tutors’ daily attendance Administrative support during parent teacher conference or other school events Greet and assist visitors with questions and concerns answer calls update and support attendance line and email communication tend to student illnesses and other emergency needs check students in and out maintain confidentiality of student and parent information assist teachers and TA’s as needed support the Board and parent council with pressing needs clean and stock the sick room assist with dollar dress day assist with carpool as needed maintain order and direction during fire and lock down drills and support student council

Requirements

High school diploma (Associate’s or Bachelor’s degree preferred)
3+ years administrative experience; executive-level support preferred
Demonstrated ability to manage confidential information with discretion
Strong written and verbal communication skills
Advanced organizational and time management skills
Proficiency in Google Workspace and/or Microsoft Office
Ability to prioritize competing deadlines with minimal supervision

Nice To Haves

Experience in education, charter schools, or public-sector administration
Familiarity with HR processes and compliance requirements
Experience preparing board materials or governance documentation
Professional judgment and discretion
Strategic thinking and initiative
High attention to detail
Emotional intelligence and diplomacy
Ability to anticipate leadership needs

Responsibilities

Junior High scheduling, assign homerooms, class changes, student ID’s, create lunch cards and assign lockers
Plan and execute Super iExcel events and 4.0 lunch
Manage Secondary Principal's Calendar and support other administrative needs
Manage school calendar including building rentals, athletic events, and facility scheduling
Arrange Maturation Program
Manage loot program and purchase of gift cards for it
Coordinate Junior Achievement and other Junior High Award programs and assemblies, Lagoon Day, and graduation
Work with board to arrange student trips and Christmas staff parties
Help with attendance, carpool, job fairs and field trip drivers
Manages seminary lists
Send out information to parents and students through emails and texts using One Call Now
Manage peer tutors’ daily attendance
Administrative support during parent teacher conference or other school events
Greet and assist visitors with questions and concerns answer calls update and support attendance line and email communication tend to student illnesses and other emergency needs check students in and out
maintain confidentiality of student and parent information
assist teachers and TA’s as needed
support the Board and parent council with pressing needs
clean and stock the sick room
assist with dollar dress day
assist with carpool as needed
maintain order and direction during fire and lock down drills and support student council