Executive Assistant – Office of the CFO

ProPetro Services, Inc•Midland, TX

About The Position

The Executive Assistant provides high-level administrative, operational, and logistical support to the Chief Financial Officer, Vice President of Finance & Investor Relations, Chief Accounting Officer, and their teams as needed.

Requirements

Extremely high attention to detail and follow-through required
Must be exceptionally organized and responsive, and able to manage communications and requests through many different communications channels (verbal, email, Teams, text, phone, etc.)
Must be a self-starter and highly proactive, able to anticipate and solve problems before the executives they support see them coming
Must be skilled at putting themselves in the shoes of those they support and thinking through how to help them in ways they may not yet realize they need
High school diploma required
Must maintain the highest levels of professionalism, confidentiality, and discretion
Outstanding time management skills; must be able to meet deadlines in a fast-paced, rapidly changing environment
Dependable and punctual with a positive and welcoming attitude
Able to take constructive feedback and make adjustments as needed
Proactive approach to problem-solving with strong decision-making skills
Strong relationship-building and stakeholder management skills
Professional demeanor with a high level of executive presence
Ability to work independently while collaborating effectively across departments
Must work with a high sense of urgency, pushing projects forward in the face of obstacles

Nice To Haves

Bachelor’s degree strongly preferred
3+ years of Executive Assistant experience preferred
Experience supporting investor relations, finance, or public company environments preferred
Advanced proficiency in Microsoft Office Suite (including Teams and Copilot) required
Flexibility to support occasional early-morning or after-hours needs around quarterly earnings, board meetings, investor events, and other events as needed

Responsibilities

Manage complex executive calendars, scheduling internal and external meetings while balancing competing priorities
Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, itineraries, and travel documentation
Prepare and submit executive expense reports and reimbursements
Manage incoming communications and assist with prioritization of email, meetings, and action items
Prepare correspondence, presentations, spreadsheets, reports, and meeting materials as requested
Ensure executives are prepared for meetings by organizing agendas, materials, and briefing documents
Coordinate department meetings, offsites, training sessions, and team events, including meeting spaces, catering, technology needs, and guest accommodations
Partner with the broader EA team to ensure coverage, continuity, and alignment across executive priorities
Serve as a professional ambassador of the company when interacting with investors, analysts, vendors, and guests
Own the annual planning, registration, travel coordination, and logistics for investor relations conferences, roadshows, analyst meetings, and investor events
Coordinate investor and analyst visits to corporate offices, including facility tours of operational locations
Support reporting activities, including scheduling, logistics, and administrative preparation for quarterly earnings calls and related meetings
Handle confidential and market-sensitive information — including earnings, board, and transaction materials — with strict discretion and in compliance with the company’s insider trading, disclosure policies, and all relevant laws and regulations
Screen and route inbound investor, analyst, and media inquiries to the Investor Relations team as needed
Maintain the finance and investor relations calendar of key dates, including quarterly close, earnings, SEC filing deadlines, Board and Audit Committee meetings, etc.
Track and distribute earnings call schedules, investor presentations, and financial announcements to leadership as appropriate
Attend meetings as requested to capture notes and track follow-up items to completion
Assist the Finance, Investor Relations, and Accounting teams with invoice processing, purchase requests, mailing and other departmental administrative functions
Miscellaneous and wide-ranging duties and projects as assigned by executives