Executive Assistant

Aston Carter•Rockville, MO

6d•$24 - $26•Onsite

About The Position

The Executive Assistant works under the direction of the Sr. Executive Assistant and supports the Executive Secretary Treasurer (EST) by managing and handling administrative tasks of the Executive Office, ensuring smooth business operations to support the Funds. • Provides administrative support for the Executive Secretary Treasurer (EST) in a variety of tasks under the direction of the Sr. Executive Assistant to ensure smooth day-to-day engagements • Answer, assist and triage incoming phone calls and emails through a shared email box • Complete a broad variety of administrative tasks that facilitates the EST’s ability to effectively lead the organization, including: assisting with special projects; designing and producing PowerPoint presentations; composing and preparing correspondence and making travel arrangements. • Arrange and handle all logistics of meetings and events: to include but not limited scheduling meetings; compile meeting and presentation materials and coordinating & assisting with catering set up & clean up • Provide event/meeting support and hospitality to all guests • Invest in building long-lasting relationships both externally and internally • Handle notifications to trustees, leadership, locals, chapters and employers where appropriate • Periodically, provide safe and timely transport of external and internal guests traveling to and from various area airports and terminals • Learning all essential functions of the Sr. Executive Assistant and backup • Other general administrative duties as assigned

Requirements

3+ years of experience in an executive office environment preferred
Strong MS Office skills, must be proficient with Power Point, Outlook, OneNote
Strong verbal and written and communication skills
Ability to work independently; ability to complete a high volume of tasks and projects with little or no guidance
Ability to multi-task
Must be able to meet deadlines
Demonstrate ability to manage multiple complex issues while maintaining a flexible, positive, and cooperative demeanor
Responds in a timely manner to operations leaders and stakeholders to facilitate informed decision-making
Troubleshoots assigned issues, gathers evidence, and investigates all relevant information with participants, vendors, and internal departments to resolve the problem in a cooperative and collaborative manner
Presents a professional image in the office
Hybrid eligible position with in-office assignment for first 6 months
This position requires a clean driving record. NEBF will check an applicant’s driving record after extending a conditional offer

Responsibilities

Provides administrative support for the Executive Secretary Treasurer (EST) in a variety of tasks under the direction of the Sr. Executive Assistant to ensure smooth day-to-day engagements
Answer, assist and triage incoming phone calls and emails through a shared email box
Complete a broad variety of administrative tasks that facilitates the EST’s ability to effectively lead the organization, including: assisting with special projects; designing and producing PowerPoint presentations; composing and preparing correspondence and making travel arrangements.
Arrange and handle all logistics of meetings and events: to include but not limited scheduling meetings; compile meeting and presentation materials and coordinating & assisting with catering set up & clean up
Provide event/meeting support and hospitality to all guests
Invest in building long-lasting relationships both externally and internally
Handle notifications to trustees, leadership, locals, chapters and employers where appropriate
Periodically, provide safe and timely transport of external and internal guests traveling to and from various area airports and terminals
Learning all essential functions of the Sr. Executive Assistant and backup
Other general administrative duties as assigned